Tender Assistant-Executive

Radii Global; Petaling Jaya; On-site; MYR 45,000 - 70,000; Full time

Job summary

Jora Malaysia is seeking a proactive Tender & Project Assistant to support tendering and business development activities. You will assist in preparing tender documents, coordinating with suppliers and internal departments, and tracking tender opportunities to ensure timely submissions. Fresh graduates welcome.

Diploma or Bachelor's degree in business, engineering, or related fields. Proficiency in MS Office and familiarity with tender portals will be advantageous.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Procurement, Engineering, Finance, Marketing, or a related field.
• Fresh graduates are welcome to apply.
• 1–2 years of tender administration, procurement, sales support, or administrative roles is an advantage.
• Familiarity with E-Perolehan, SAP Ariba, or other tender portals is a plus.
• Good proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong organizational and documentation skills.
• Ability to work under tight deadlines and manage multiple tasks.
• Good communication and coordination skills.

Responsibilities

• Assist in sourcing and monitoring tender opportunities from government and private sector portals.
• Prepare and compile tender, quotation, and proposal documents.
• Ensure all required documents, certifications, and supporting materials are complete and up to date.
• Coordinate with suppliers and vendors to obtain quotations and technical information.
• Assist in preparing cost comparisons and quotation summaries.
• Liaise with internal departments to gather information required for tender submissions.
• Maintain records of tender submissions, outcomes, and related documentation.
• Track tender deadlines and ensure timely submission.
• Attend tender briefings, site visits, and meetings when required.
• Assist with contract documentation and post-award administrative activities.
• Provide general administrative support to the sales, procurement, and project teams.

Skills

Microsoft Office

Documentation

Education

Bachelor's or Diploma in related field

Diploma in related field

Tools

E-Perolehan

SAP Ariba

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a proactive and detail-oriented Tender & Project Assistant to support the tendering and business development activities of the company. The successful candidate will assist in preparing tender documents, coordinating with suppliers and internal departments, monitoring tender opportunities, and ensuring timely submission of proposals.

Key Responsibilities

• Assist in sourcing and monitoring tender opportunities from government and private sector portals.
• Prepare and compile tender, quotation, and proposal documents.
• Ensure all required documents, certifications, and supporting materials are complete and up to date.
• Coordinate with suppliers and vendors to obtain quotations and technical information.
• Assist in preparing cost comparisons and quotation summaries.
• Liaise with internal departments to gather information required for tender submissions.
• Maintain records of tender submissions, outcomes, and related documentation.
• Track tender deadlines and ensure timely submission.
• Attend tender briefings, site visits, and meetings when required.
• Assist with contract documentation and post-award administrative activities.
• Provide general administrative support to the sales, procurement, and project teams.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Procurement, Engineering, Finance, Marketing, or a related field.
• Fresh graduates are welcome to apply.
• 1–2 years of experience in tender administration, procurement, sales support, or administrative roles is an advantage.
• Familiarity with E-Perolehan, SAP Ariba, or other tender portals is a plus.
• Good proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong organizational and documentation skills.
• Ability to work under tight deadlines and manage multiple tasks.
• Good communication and coordination skills.