Tender & Projects Coordinator (Entry Level)

Powercap Holdings Sdn. Bhd. (A Holdings Company of Powercap Electric Sdn. Bhd.); Petaling Jaya; On-site; Full time

Job summary

A leading Malaysian company is seeking a Tendering Assistant to support the tender/project process and assist in documentation preparation. This role is ideal for entry-level candidates and fresh graduates, focusing on strong organizational and interpersonal skills. The successful candidate will be proactive and analytical, working closely with management and teams while utilizing Microsoft Word and Excel. The company offers a full-time position in the Manufacturing sector, welcoming applicants with varying language proficiencies.

Qualifications

• Good organizational, documentation, and follow-up skills.
• Proactive, analytical, result-driven, and has great customer relationships.
• Excellent interpersonal and communication skills.
• Fresh graduates are also encouraged to apply.

Responsibilities

• Support tender/project process.
• Prepare and lead tender and project documentation.
• Conduct regular review audits to ensure accurate information.
• Follow up on meetings to get an expected schedule for pending documents.
• Prepare purchase requests with information from the tender/projects team.
• Assist in preparation and submission of tenders.

Skills

Organizational skills

Documentation skills

Proactive

Analytical skills

Customer relationship

Interpersonal skills

Communication skills

Teamwork

Technology savvy

Cultural sensitivity

Tools

Microsoft Word

Microsoft Excel

Google Workspace Suite

Job description

• Good organizational, documentation and follow-up skills
• Proactive, analytical, result-driven and great customer relationship
• Comply in accordance with Standard Operation Procedure (SOP)
• Excellent interpersonal and communication skills
• Technology savvy and enjoys teamwork
• Working closely with Management and Tender & Project Team
• Sensitive to cultural diversity and experience working with people from multiple disciplines
• Well versed with utilising laptop apps such as Microsoft Word, Excel (Google Workspace Suite apps)
• Experience in dealing with Electrical & Electronic/ Substation/ Industrial Equipments or having worked with Contractors, M&E Consultants, Utility or related fields would be an added advantage for conversing with colleagues
• Good command of English and able to converse in Bahasa Malaysia, Other Languages are encouraged
• Fresh graduates are also encouraged to apply
  
  

Description

• Good Attitude
• Good organizational, documentation and follow-up skills
• Proactive, analytical, result-driven and great customer relationship
• Comply in accordance with Standard Operation Procedure (SOP)
• Excellent interpersonal and communication skills
• Technology savvy and enjoys teamwork
• Working closely with Management and Tender & Project Team
• Sensitive to cultural diversity and experience working with people from multiple disciplines
• Well versed with utilising laptop apps such as Microsoft Word, Excel (Google Workspace Suite apps)
• Experience in dealing with Electrical & Electronic/ Substation/ Industrial Equipments or having worked with Contractors, M&E Consultants, Utility or related fields would be an added advantage for conversing with colleagues
• Good command of English and able to converse in Bahasa Malaysia, Other Languages are encouraged
• Fresh graduates are also encouraged to apply
  
  

Role

• Support tender/project process
• Prepare and lead tender and project documentation
• Conduct regular review audits to make sure information is accurate and up to date.
• Manual follow up on meetings with management and team to get an expected schedule for all pending documents. Keep track of timeliness of documentation from project/tender
• Prepare purchased requests with regards to information from the tender/ projects team. Assist in preparation and submission of tenders
• Other Adhoc tasks by team leader and management.