Admin Support Assistant

GQ Projects; Selangor; On-site; MYR 27,000 - 47,000; Full time

Job summary

GQ Projects Sdn Bhd in Petaling Jaya, Selangor, is seeking a dedicated Admin Support Assistant for a full-time, on-site role. You will support management and staff across departments, maintain orderly offices, and help manage records, correspondence, and meetings.

You will contribute to efficient operations by handling invoices, PO processing, and procurement activities while maintaining confidentiality and professional communication with colleagues and clients.

Qualifications

• Proven experience in an administrative or office support role.
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Attention to detail with accuracy.
• Ability to work independently as well as part of a team.
• Professional telephone manner and customer service.
• Reliable, punctual, and deadline-driven.
• Willingness to learn new systems and processes.

Responsibilities

• Provide comprehensive administrative support to management and staff across multiple departments.
• Maintain and organise office files, records, and documentation systems.
• Handle correspondence, including emails, letters, and telephone enquiries.
• Coordinate facilities and equipment maintenance to ensure availability and functionality.
• Assist with scheduling meetings, preparing meeting rooms, and organising corporate events.
• Process and maintain administrative records, including invoices and purchase orders.
• Support office supplies and inventory management.
• Provide clerical support including data entry, filing and document preparation.
• Assist with general office administration tasks to support business operations.
• Maintain confidentiality and handle sensitive information discreetly.

Skills

Admin experience

Organisational skills

Communication skills

MS Office

Attention to detail

Independent worker

Team player

Telephone etiquette

Punctuality

Proactive learner

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

GQ Projects Sdn Bhd is a dynamic and growing organisation committed to delivering exceptional project management and administrative solutions. We pride ourselves on fostering a collaborative work environment where every team member contributes to our success. With a focus on innovation, efficiency, and professional excellence, we are dedicated to supporting our clients and internal teams with top-tier administrative and operational services.

About the role

We are seeking a dedicated and organised Admin Support Assistant to join our team at GQ Projects Sdn Bhd in Petaling Jaya, Selangor. This is a full-time position that plays a vital role in ensuring the smooth operation of our office and supporting our various departments. As an Admin Support Assistant, you will be the backbone of our administrative operations, providing essential support to management and staff whilst maintaining efficient office systems and processes. This role offers an excellent opportunity to develop your administrative expertise whilst contributing meaningfully to the success of our organisation.

Key responsibilities

• Provide comprehensive administrative support to management and staff across multiple departments
• Manage and maintain office files, records, and documentation systems in an organised and secure manner
• Handle correspondence, including emails, letters, and telephone enquiries, responding professionally and promptly
• Coordinate office facilities and equipment maintenance, ensuring all resources are available and functioning properly
• Assist with scheduling meetings, preparing meeting rooms, and organising corporate events
• Process and maintain administrative records, including invoices, delivery orders and purchase orders
• Support the coordination of office supplies and inventory management
• Provide clerical support including data entry, filing and document preparation
• Assist with general office administration tasks as required to support business operations
• Maintain confidentiality and handle sensitive information with discretion and professionalism

What we're looking for

• Proven experience in an administrative or office support role, ideally within a project management or corporate environment
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively
• Excellent communication skills, both written and verbal, with a professional demeanour
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Attention to detail with a commitment to accuracy and quality in all work produced
• Ability to work independently as well as part of a collaborative team
• Professional telephone manner and excellent customer service skills
• Reliable, punctual, and dedicated to meeting deadlines
• A proactive approach to problem-solving and a willingness to learn new systems and processes

What we offer

• Competitive salary commensurate with experience and qualifications
• Opportunities for professional development and career growth within the organisation
• A supportive and collaborative work environment where your contributions are valued
• Exposure to various aspects of project management and business operations
• Flexible working arrangements where applicable to support work-life balance
• A comprehensive benefits package including statutory entitlements
• The chance to work with a dedicated team committed to excellence and innovation