Admin Specialist

XTransfer; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Job summary

XTransfer in Malaysia is seeking a proactive Admin professional to join our growing FinTech team. This role supports daily office operations, facilities, asset management, employee activities and office-related projects, with ownership and attention to detail.

You will coordinate with building management, vendors and internal teams to ensure a clean, safe, and efficient workplace, manage assets from onboarding to offboarding, and assist with travel and procurement tasks as part of a dynamic

Qualifications

• Bachelor's degree or above.
• 2–5 years of relevant administrative experience.
• Strong organizational, execution and problem-solving skills.
• Detail-oriented with good follow-up and coordination abilities.
• Proactive, responsible and able to work independently.

Responsibilities

• Office & Facility Management: Manage daily office operations, facilities and workplace safety; coordinate with building management, cleaning teams and vendors; ensure a clean, safe and well-maintained environment.
• Asset Management: Manage issuance, recovery and maintenance of employee assets; maintain asset records and conduct inventory checks; coordinate asset repairs and vendor services.
• Employee Activities: Support planning and execution of engagement activities; coordinate venue setup and related expenses.
• Office Projects: Support renovation, relocation and workspace-related projects; assist with procurement, vendor coordination and project follow-up.
• Daily Administration: Manage office supplies, travel-related administrative matters and expenses; handle ad-hoc tasks.

Skills

Organizational skills

Detail-oriented

Problem-solving

Proactive mindset

Education

Bachelor's degree

Job description

We are looking for a proactive, hands-on and high-potential Admin professional to join our growing FinTech team in Malaysia.

This role will be responsible for supporting daily office operations, facilities, asset management, employee activities and office-related projects. We are looking for someone who is organized, detail-oriented, proactive and willing to take ownership, with the potential to grow alongside the business.

Key Responsibilities

Office & Facility Management

• Manage daily office operations, facilities and workplace safety
• Coordinate with building management, cleaning teams and external vendors
• Ensure the office environment is clean, safe, comfortable and well maintained

Asset Management

• Manage the issuance, recovery and maintenance of employee assets during onboarding and offboarding
• Maintain accurate asset records and conduct regular inventory checks
• Coordinate asset repairs, maintenance and related vendor services

Employee Activities

• Support the planning and execution of employee engagement activities
• Coordinate venue setup, on-site arrangements and related administrative expenses

Office Projects

• Support office renovation, relocation and workspace-related projects
• Assist with site surveys, procurement, vendor coordination and project follow-up
• Coordinate with relevant internal and external stakeholders to ensure smooth project execution

Daily Administration

• Manage office supplies and routine procurement
• Support travel-related administrative matters and expense management
• Handle other administrative and ad-hoc tasks as required

Requirements

• Bachelor’s degree or above
• 2–5 years of relevant administrative experience
• Strong organizational, execution and problem-solving skills
• Detail-oriented with good follow-up and coordination abilities
• Proactive, responsible and able to work independently
• Strong sense of ownership and willingness to take on new responsibilities
• Comfortable with occasional short-term business trips within Malaysia
• Candidates with Mandarin-speaking ability are preferred

What We Offer

• Opportunity to join a fast-growing FinTech company
• Exposure to a wide range of office administration and business projects
• A young, energetic and open-minded working environment
• Opportunities to take ownership and grow with the business