Admin / Purchasing Assistant

Intense M&E Sdn Bhd; Subang Jaya; On-site; MYR 33,000 - 47,000; Full time

Job summary

Intense M&E Sdn Bhd in Subang Jaya is seeking a dedicated Purchasing Assistant/ Admin for a full-time position at our Subang Jaya office. You will support purchasing and administrative functions to ensure smooth day-to-day operations and timely procurement processes.

The role requires strong organizational skills, proficiency in MS Office, and good English and Bahasa Malaysia communication. You will liaise with suppliers, manage records, and assist colleagues across departments in a

Qualifications

• Experience in purchasing support role; admin experience is a plus.
• Strong organizational and time-management skills; ability to prioritise multiple tasks.
• Proficiency in Microsoft Office, especially Excel and Word.
• Excellent written and verbal communication in Bahasa Malaysia and English.
• Attention to detail and accuracy in documentation and data entry.
• Interpersonal skills; able to work with colleagues at all levels.
• Basic knowledge of procurement processes and supplier management.
• Independent with initiative and willingness to seek guidance when needed.
• Flexible and able to adapt to changing priorities.

Responsibilities

• Manage administrative tasks including filing, data entry, and records.
• Coordinate purchasing: sourcing suppliers, quotes, and purchase orders.
• Liaise with vendors to negotiate terms, delivery schedules, and pricing.
• Monitor orders and maintain procurement records.
• Respond to internal and external enquiries professionally.
• Assist other departments as required.
• Maintain confidentiality and comply with company policies.

Skills

Purchasing support

Administrative support

Organizational skills

Time management

MS Office (Excel/Word)

Bilingual English/Bahasa Malaysia

Communication

Tools

Microsoft Excel

Microsoft Word

Job description

About the role

Intense M&E Sdn Bhd is seeking a dedicated and organized Purchasing Assistant/ Admin to join our team on a full-time basis. Based at our office in UEP Subang Jaya, Selangor, this role is essential to the smooth operation of our purchasing and administrative functions. You will provide critical support to ensure efficient day-to-day operations whilst managing procurement activities that directly impact our business performance.

About us

Intense M&E Sdn Bhd is a dynamic organization committed to delivering excellence through streamlined processes, professional service delivery, and strong collaboration. Our company values efficiency, attention to detail, and a proactive approach to problem-solving. We pride ourselves on fostering a workplace where team members can develop their skills and contribute meaningfully to organizational success.

What you'll be doing

• Managing and organizing administrative tasks including filing, data entry, and record-keeping to ensure smooth office operations
• Coordinating purchasing activities, including sourcing suppliers, obtaining quotations, and processing purchase orders
• Liaising with vendors and suppliers to negotiate terms, delivery schedules, and pricing
• Monitoring orders and maintaining accurate records of procurement activities
• Responding to internal and external enquiries in a professional and timely manner
• Assisting other department as required
• Maintaining confidentiality and adhering to company policies and procedures

What we're looking for

• Experience in purchasing support role and administrative is an added advantage.
• Strong organizational and time-management skills with the ability to priorities multiple tasks effectively
• Proficiency in Microsoft Office applications, particularly Excel and Word
• Excellent written and verbal communication skills in Bahasa Malaysia and English
• Attention to detail and accuracy in documentation and data entry
• Strong interpersonal skills with the ability to work collaboratively with colleagues at all levels
• Basic knowledge of procurement processes and supplier management
• Ability to work independently and take initiative whilst seeking guidance when necessary
• Flexibility and willingness to adapt to changing priorities and business needs
• A professional approach to confidential and sensitive information

What we offer

At Intense M&E Sdn Bhd, we believe in rewarding our team members fairly and providing a supportive work environment. We offer competitive remuneration commensurate with experience and qualifications. Our workplace culture emphasises professional development, teamwork, and mutual respect. We provide a stable, full-time employment opportunity with the potential for career growth and skill development within our growing organisation. We are committed to maintaining a positive workplace where your contributions are valued and recognised.

What can I earn as a Purchasing Assistant

What can I earn as a Purchasing Assistant