ADMIN - PROCUREMENT ASSISTANT

Ingeniis Enterprise; Kuantan; On-site; MYR 27,000 - 42,000; Full time

Job summary

Jora Malaysia is seeking a capable Procurement and Administrative Assistant to handle daily admin and procurement tasks in Kuantan, Malaysia. You will source items, negotiate with suppliers, and manage SMART GEP activities.

You will track RFQ processes, coordinate with logistics agents, maintain documentation, and liaise with internal teams to ensure timely delivery and on-track procurement. The ideal candidate holds at least a diploma, is proficient in Microsoft Office, and capable of working

Qualifications

• Minimum SPM / Diploma in related field.
• Experience in procurement, sourcing, or administrative roles is an advantage.
• Familiar with SMART GEP system or similar e-procurement platforms.
• Strong communication and negotiation skills.
• Good organizational skills and attention to detail.
• Able to work independently and meet deadlines.
• Proficient in Microsoft Office (Excel, Word, Email).

Responsibilities

• Handle daily administrative and procurement-related tasks
• Source items and negotiate pricing with suppliers
• Monitor and manage activities in SMART GEP
• Submit prices and quotations through SMART GEP
• Track and manage RFQ in / quotation out processes
• Provide regular updates on procurement progress
• Handle logistics procurement process until job completion
• Coordinate and settle with logistics agents for entry into supply base
• Liaise with suppliers, agents, and internal teams to ensure smooth delivery
• Ensure all procurement and logistics activities are on track
• Maintain proper documentation and records

Skills

Strong communication

Negotiation skills

Attention to detail

Independent work

Education

Minimum SPM / Diploma (Business Administration, Procurement, Logistics, or related field)

Tools

Microsoft Office

Outlook

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Handle daily administrative and procurement-related tasks
• Source items and negotiate competitive pricing with suppliers
• Monitor and manage activities in SMART GEP
• Submit prices and quotations through SMART GEP
• Track and manage RFQ in / quotation out processes
• Provide regular updates on procurement progress
• Handle logistics procurement process until job completion
• Coordinate and settle with logistics agents for entry into supply base
• Liaise with suppliers, agents, and internal teams to ensure smooth delivery
• Ensure all procurement and logistics activities are on track
• Maintain proper documentation and records

Requirements

• Minimum SPM / Diploma (Business Administration, Procurement, Logistics, or related field)
• Experience in procurement, sourcing, or administrative roles is an advantage
• Familiar with SMART GEP system or similar e-procurement platforms
• Strong communication and negotiation skills
• Good organizational skills and attention to detail
• Able to work independently and meet deadlines
• Proficient in Microsoft Office (Excel, Word, Email)