Admin & Operations Pro (Accounts, HR, Projects)

CKK; George Town; On-site; MYR 25,000 - 30,000; Full time

Benefits offered by this job

EPF, SOCSO & EIS contributions

Annual leave

Medical leave

Public holidays

Job summary

Jora Malaysia in Penang is seeking a proactive Administration & Operations Executive to support office administration, accounts, HR and project operations within a small architectural consultancy. You will work closely with architects, clients and authorities, handling documentation, payroll, compliance and daily office management while maintaining a professional and organised work environment.

The role offers exposure across multi-functional duties with standard 5-day week, 8:30–5:30 hours and

Qualifications

• SPM / Certificate / Diploma or equivalent
• Relevant experience in administration, accounts, HR or office operations is preferred
• Experience in architectural, engineering, construction, property or professional service firms is an advantage
• Fresh graduates with strong initiative and willingness to learn may be considered

Responsibilities

• Manage daily office administration and operations
• Handle correspondence, records, filing and document control
• Coordinate office supplies, services, maintenance and general office requirements
• Maintain administrative and compliance records
• Prepare monthly invoices and billing documents
• Maintain billing, payment and basic bookkeeping records
• Prepare monthly payroll and payslips
• Maintain employee attendance and leave records
• Assist with EPF, SOCSO, EIS and other statutory matters
• Support recruitment, employment documentation and general HR administration
• Maintain project records and document control
• Manage client and consultant correspondence
• Assist with meetings, minutes and administrative follow-up
• Coordinate project documentation and outstanding administrative matters
• Assist with administrative documentation for MBPP, MBSP, BOMBA and other authorities

Skills

Microsoft Word & Excel

Microsoft PowerPoint

Google Workspace

PDF management

Internet research

Education

SPM / Certificate / Diploma or equivalent

Tools

Accounting software

Payroll systems

e-Invoicing

EPF/SOCSO systems

Online banking

Government portals

Job description

Jora Malaysia in Penang is seeking a proactive Administration & Operations Executive to support office administration, accounts, HR and project operations within a small architectural consultancy. You will work closely with architects, clients and authorities, handling documentation, payroll, compliance and daily office management while maintaining a professional and organised work environment.

The role offers exposure across multi-functional duties with standard 5-day week, 8:30–5:30 hours and