Operations Admin Executive: HR, Payroll & Exec Support

LinoGreen; Ipoh; On-site; MYR 40,000 - 56,000; Full time

Job summary

Jora Malaysia is seeking a detail-oriented Admin Executive to join our team. The role supports day-to-day office operations, recordkeeping, and administrative process improvement.

You will handle HR/payroll support, procurement, and executive assistance, coordinating meetings, calendars, and confidential documents.

Candidates should hold a Bachelor's Degree or Diploma in business-related fields with at least 3 years of administration or operations experience.

Qualifications

• Bachelor's Degree or Diploma in business administration, human resources, management or related field.
• Minimum 3 years' experience in administration, office management or operations.
• Experience supporting HR, payroll, procurement and finance functions is preferred.

Responsibilities

• Oversee daily office administration and ensure smooth business operations.
• Develop, implement, and maintain administrative policies, procedures, and documentation.
• Manage office facilities, equipment, maintenance, and supplies.
• Coordinate office vendors, service providers, and administrative contracts.
• Maintain company records, filing systems, and confidential documents.
• Organise company meetings, events, and administrative schedules.
• Support recruitment activities, including interview coordination and onboarding.
• Maintain employee records and HR documentation.
• Monitor employee attendance, leave, claims, and overtime records.
• Assist with performance appraisal administration and employee welfare initiatives.
• Ensure compliance with labour laws and company HR policies.
• Coordinate procurement activities, including sourcing quotations and issuing purchase orders.
• Process supplier invoices and coordinate payments with the finance team.
• Maintain procurement records and vendor databases.
• Assist with budget preparation and expense tracking.
• Support finance during audits by preparing required documentation.
• Provide administrative support to senior management.
• Manage executives' calendars, appointments, meetings, and travel arrangements.
• Prepare reports, presentations, meeting agendas, and minutes.
• Handle confidential correspondence and sensitive information professionally.
• Coordinate follow-up actions arising from management meetings.
• Support strategic projects and cross-departmental initiatives as assigned.

Skills

Office administration

HR/payroll coordination

Procurement

Executive support

Communication

Attention to detail

Education

Bachelor's or Diploma in Business Admin / HR / Management

Tools

Microsoft Office

HRIS

Accounting software

Job description

Jora Malaysia is seeking a detail-oriented Admin Executive to join our team. The role supports day-to-day office operations, recordkeeping, and administrative process improvement.

You will handle HR/payroll support, procurement, and executive assistance, coordinating meetings, calendars, and confidential documents.

Candidates should hold a Bachelor's Degree or Diploma in business-related fields with at least 3 years of administration or operations experience.