Admin & Operations Executive

BMS Marketing Sdn Bhd; Kepong; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

On‑the‑job training

Procurement exposure

Logistics exposure

Friendly environment

Job summary

BMS Marketing Sdn Bhd in Malaysia is seeking an Administration & Operations Executive to manage daily admin tasks, PO/DO processing, filing, and liaison with suppliers, customers and warehouses. You will support stock movement, basic accounting in SQL Accounting Software, and ensure smooth office to site workflows.

Fresh graduates are welcome; diploma or bachelor’s in business administration or related field preferred. Multitasking in a fast-paced SME environment is essential.

Qualifications

• Experience in administration or operations is an advantage.
• Fresh graduates are encouraged to apply.

Responsibilities

• Manage daily administrative duties (phone, emails, correspondence).
• Prepare/process PO, DO, quotations, invoices and related docs.
• Maintain and organize company records and files.

Skills

Microsoft Office

Communication skills

Organisational skills

Attention to detail

Multitasking

Independent learner

Education

Diploma or Bachelor’s Degree in Business Administration or related field

Tools

SQL Accounting Software

Job description

Manage daily administrative duties, including handling phone calls, emails, and general correspondence.

Prepare and process Purchase Orders (PO), Delivery Orders (DO), quotations, invoices, and related documentation.

Maintain and organize company records, files, and documentation.

Coordinate and liaise with suppliers, subcontractors, customers, and the warehouse team.

Coordinate material deliveries, shipments, and logistics to ensure timely project execution.

Assist in monitoring stock movements, material returns, inventory records, and perform physical stock verification when required.

Support day-to-day operational activities and ensure smooth workflow between the office, warehouse, and project sites.

Follow up with suppliers and customers on orders, deliveries, collections, and outstanding matters.

Assist with basic accounting and administrative tasks using SQL Accounting Software.

Handle ad-hoc administrative and operational duties as assigned by management.

Key Qualities & Requirements

Diploma or Bachelor's Degree in Business Administration or a related field is preferred.

Fresh graduates are encouraged to apply. Experience in administration or operations is an advantage.

Proficient in Microsoft Office (Excel, Word and Outlook). Experience with SQL Accounting Software is an added advantage.

Strong organisational skills and attention to detail.

Positive attitude with a willingness to learn and take ownership of assigned tasks.

Able to multitask and work in a fast-paced SME environment.

Good communication and interpersonal skills.

Able to work independently while knowing when to seek guidance.

Experience in the construction, interior fit-out, building materials or flooring industry is an advantage, but training will be provided.

Why Join Us?

5-day work week (Monday–Friday).

Performance bonus (subject to company & individual performance).

On-the-job training and guidance in administration, operations, and SQL Accounting Software.

Opportunity to learn procurement, logistics, and day-to-day business operations.

Opportunity to gain hands‑on exposure to administration, operations, purchasing, logistics, and project coordination.

Friendly and supportive working environment.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Administration and Operations Executive?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• How many years' experience do you have as an Accounting Software Support?
• How many years' experience do you have as a Sales Operations Administrator?

Advertising, Marketing & Communications Services 11-50 employees

BMS Marketing Sdn Bhd is a well-established and reputable flooring solutions provider and distributor in the Malaysian market. With over 20 years of experience, the Company has evolved and diversified its product offerings to cater to various segments of the market. The Company serves as the distributor for Tajima Flooring from Japan in the Malaysian market, which indicates a commitment to quality and reliability in their product offerings.

BMS Marketing Sdn Bhd was founded in 1996 with a focus on luxury vinyl tiles and commercial vinyl flooring. Initially serving major department stores, fashion retailers, and manufacturing plants, the Company later expanded its scope to include property development projects.

BMS Marketing Sdn Bhd has earned a strong reputation as a market leader due to its dedication to excellent customer service and consistently reliable results. They have successfully completed projects for major department stores like PARKSON, SOGO, ISETAN, AEON (formerly Jusco), TESCO, and other notable clients such as Paramount Property and many more.

We are committed to achieve high standard in flooring industry by working as a team and cooperate closely with clients and consultants. Our success is built on “Do it right the first time and every time.” This attitude is the foundation of our reliable performance towards our clients and projects.

BMS Marketing Sdn Bhd is a well-established and reputable flooring solutions provider and distributor in the Malaysian market. With over 20 years of experience, the Company has evolved and diversified its product offerings to cater to various segments of the market. The Company serves as the distributor for Tajima Flooring from Japan in the Malaysian market, which indicates a commitment to quality and reliability in their product offerings.

BMS Marketing Sdn Bhd was founded in 1996 with a focus on luxury vinyl tiles and commercial vinyl flooring. Initially serving major department stores, fashion retailers, and manufacturing plants, the Company later expanded its scope to include property development projects.

BMS Marketing Sdn Bhd has earned a strong reputation as a market leader due to its dedication to excellent customer service and consistently reliable results. They have successfully completed projects for major department stores like PARKSON, SOGO, ISETAN, AEON (formerly Jusco), TESCO, and other notable clients such as Paramount Property and many more.

We are committed to achieve high standard in flooring industry by working as a team and cooperate closely with clients and consultants. Our success is built on “Do it right the first time and every time.” This attitude is the foundation of our reliable performance towards our clients and projects.