Admin & Operations Assistant (Education Centre)

Little Master Cheng Melaka; Malacca City; On-site; MYR 18,000 - 30,000; Full time

Job summary

Little Master Cheng Melaka is seeking an Administrative & Operations Assistant to support daily centre administration. You will manage student and staff records, handle data entry, and assist with registrations and class schedules. Fluency in Mandarin and English is preferred for communication with parents and staff.

The role involves routine clerical tasks, basic payments and HR-related support, with opportunities to learn across administration, accounts and HR within a small education team.

Qualifications

• Previous administrative experience is preferred (from the ad).
• Good working knowledge of Microsoft Excel / Google Sheets.
• Detail-oriented, organised and accurate.
• Comfortable working with numbers, records and documents.
• Good communication skills in Mandarin and English.
• Basic knowledge of accounts, payroll or HR administration is an advantage.

Responsibilities

• Handle daily administrative and clerical tasks including data entry, printing, filing and document preparation.
• Maintain and update student and staff records using Excel / Google Sheets.
• Assist with new student registration, forms and related documentation.
• Maintain class schedules, attendance and other daily centre records.
• Respond to basic enquiries through WhatsApp, phone calls and walk-ins.
• Prepare simple reports, summaries and administrative records.
• Assist with basic payment, expense, staff attendance and leave records.
• Support teachers with routine administrative needs.
• Take photos/videos or assist with simple content tasks when required.
• Assist with other day-to-day centre administration when required.

Skills

Data entry

Attention to detail

Communication

Record keeping

Tools

Microsoft Excel

Google Sheets

WhatsApp

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Little Master Cheng Melaka is looking for a detail-oriented and organised Administrative & Operations Assistant to support our daily centre administration.

You will be responsible for keeping our student and staff records, documents and administrative information accurate, updated and well organised, while assisting with routine communication and day-to-day centre matters.

Handle daily administrative and clerical tasks, including data entry, printing, filing and document preparation

Maintain and update student and staff records using Excel / Google Sheets

Assist with new student registration, forms and related documentation

Maintain class schedules, attendance and other daily centre records

Respond to basic enquiries through WhatsApp, phone calls and walk-ins

Communicate with parents clearly and politely in Mandarin and English

Prepare simple reports, summaries and administrative records

Assist with basic payment, expense, staff attendance and leave records

Support teachers with routine administrative needs

Take photos/videos or assist with simple content tasks when required

Assist with other day-to-day centre administration when required

Previous administrative experience is preferred

Good working knowledge of Microsoft Excel / Google Sheets

Detail-oriented, organised and accurate

Comfortable working with numbers, records and documents

Good communication skills in Mandarin and English

Basic knowledge of accounts, payroll or HR administration is an advantage

Responsible, reliable and able to work independently

Able to follow systems and SOPs consistently

Willing to learn and take responsibility for assigned tasks

A structured and organised working environment

Clear responsibilities and working procedures

Opportunity to gain practical experience in administration, accounts and HR support

Work closely with a small education team where accuracy and reliability are valued

We are looking for someone who pays attention to the details and takes pride in keeping things organised and properly done.

If you are someone who enjoys working with Excel, records, documents and people, and can be relied on to follow through on your work, we would love to hear from you.