Admin & Operations Assistant

HY Cheng Racing Stable; Selangor; On-site; MYR 27,000 - 45,000; Full time

Job summary

Jora Malaysia is seeking a responsible Admin & Operations Assistant to support daily administration and operations. You will work with management across administration, HR and operations, handling documentation and keeping records organized.

The role requires good computer skills, attention to detail and the ability to follow through on tasks. Training will be provided, and you will gain experience across office administration, HR processes and payroll-related support.

Qualifications

• Experience in administration or office work is an advantage.
• Good communication skills.
• Proficient with Microsoft Office (Excel, Word, PowerPoint).
• Able to use Excel for basic formulas, data entry, tracking and simple reports.
• Comfortable using email, chat apps and Google Workspace.
• Basic computer literacy.
• Organised and attentive to detail.
• Punctual and reliable.
• Willing to learn and follow instructions.

Responsibilities

• Handle daily administrative duties, filing and documentation
• Prepare letters, forms and internal documents
• Maintain organised digital and physical records
• Manage staff, customer and business-related documentation
• Assist with recruitment and interview arrangements
• Prepare offer letters, employment contracts and confirmation letters
• Assist with staff attendance, leave and HR administration
• Assist with payroll information and staff records
• Follow up with staff and ensure assigned tasks are completed on time
• Organise invoices, receipts, payment records and petty cash documents

Skills

Microsoft Office

Excel

Communication

Organization

Attention to detail

Punctuality

Data entry

Tools

Google Workspace

WhatsApp

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a responsible, organised and proactive Admin & Operations Assistant to support the daily administration and operations. This role is suitable for someone who is willing to learn, good with computers, organised with paperwork and able to follow through on tasks. You will work closely with management and support different areas of the business, including administration, HR and operations.

Key responsibilities

• Handle daily administrative duties, filing and documentation
• Prepare letters, forms and internal documents
• Maintain organised digital and physical records
• Manage staff, customer and business-related documentation
• Assist with recruitment and interview arrangementsPrepare offer letters, employment contracts and confirmation letters
• Assist with staff attendance, leave and HR administration
• Assist with payroll information and staff records
• Follow up with staff and ensure assigned tasks are completed on time
• Organise invoices, receipts, payment records and petty cash documents

About you

• Previous experience in administration or office work is an advantage, but not compulsory
• Able to communicate well
• Proficient in Microsoft Office, especially Excel, Word and PowerPoint
• Able to use Excel for basic formulas, data entry, tracking and simple reports
• Comfortable using email, WhatsApp and Google Workspace
• Basic computer literacy is required
• Know how to use AI to improve work flow
• Organised and attentive to detail
• Responsible, reliable and punctual
• Able to follow instructions and complete tasks on time