Office Administrator

IMPRESS ESTEEM ENTERPRISE; Malacca City; On-site; MYR 28,000 - 39,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Company Activities

Performance Bonus

Job summary

IMPRESS ESTEEM ENTERPRISE in Melaka is seeking a diligent Administrative Officer to support daily operations, manage communications, and maintain records. The role requires a Diploma in Business Administration/Management and 1–2 years in administration, with strong Microsoft Office skills and bilingual English and Chinese proficiency.

Fresh graduates with a good attitude are encouraged to apply, and immediate availability is preferred.

Qualifications

• Diploma required in Business Administration/Management or related field.
• 1–2 years of admin experience preferred in a related role.
• Good organisational and multitasking abilities are essential.
• Proficient in MS Office and basic computer applications, strong written/verbal English & Chinese.

Responsibilities

• Handle daily administrative operations and smooth day-to-day office activities.
• Manage correspondence, calls, emails, filing, data entry and document preparation.
• Maintain attendance records, leave and supporting documents with proper filing.
• Coordinate appointments, meetings and internal arrangements.
• Prepare letters, reports, forms and quotations when required.
• Manage office supplies and liaise with suppliers for office needs.
• Assist onboarding/offboarding and basic accounts documentation.

Skills

Organisational skills

Time management

Multitasking

Communication skills

Education

Diploma in Business Administration/Management

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

IMPRESS ESTEEM ENTERPRISE – Melaka, Melaka

Candidate must possess at least a Diploma in Business Administration, Management or a related field.

Preferably 1–2 years of working experience in administration or a related role.

Good organisational, time management and multitasking skills.

Proficient in Microsoft Office (Word, Excel and PowerPoint) and basic computer applications.

Good written and verbal communication skills in English and Chinese; proficiency in Bahasa Malaysia is an added advantage.

Immediate availability is preferred.

Fresh graduates with a good attitude are also encouraged to apply.

Requirement

• Candidate must possess at least a Diploma in Business Administration, Management or a related field.
• Preferably 1–2 years of working experience in administration or a related role.
• Good organisational, time management and multitasking skills.
• Proficient in Microsoft Office (Word, Excel and PowerPoint) and basic computer applications.
• Good written and verbal communication skills in English and Chinese; proficiency in Bahasa Malaysia is an added advantage.
• Immediate availability is preferred.
• Fresh graduates with a good attitude are also encouraged to apply.

Responsibility

• Handle daily administrative operations and ensure smooth day-to-day office activities.
• Manage correspondence, phone calls, emails, filing, data entry and document preparation.
• Monitor and maintain accurate records of staff attendance, leave and supporting documents, ensuring proper verification and filing.
• Coordinate appointments, meetings, schedules and internal arrangements.
• Prepare letters, reports, forms, quotations and other administrative documents when required.
• Manage office supplies, stationery, pantry items, equipment and other office necessities, including stock monitoring and purchasing.
• Liaise with suppliers, contractors and service providers for office-related matters.
• Coordinate employee onboarding and offboarding, including briefing new employees on Company policies, procedures and workplace requirements.
• Assist with payment records, invoices, receipts and basic administrative documentation for the Accounts Department.
• Assist in organising company events, meetings, training programmes and other activities.
• Perform other administrative and ad-hoc duties assigned by Management.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Company Activities
• Performance Bonus