ADMIN OPERATION EXECUTIVE

Pusat Borong Matahari (Shah Alam) Sdn Bhd; Shah Alam; On-site; MYR 45,000 - 67,000; Full time

Job summary

Pusat Borong Matahari (Shah Alam) Sdn Bhd in Malaysia is seeking an Operations Executive to support daily administrative and facilities activities.

You will maintain vehicle records, monitor insurance and road tax expiry, oversee licenses and registrations, and establish renewal schedules to prevent lapses.

Additional duties include procurement of stationery and uniforms, pest control coordination, tenancy management for hostel leases, and ensuring timely payments and compliance across outlets.

Responsibilities

• Maintain vehicle records and keep detailed records of all company vehicles, including insurance and road tax expiry dates.
• Monitor expiry dates of insurance policies and road tax for each vehicle to ensure renewals before expiration.
• Maintain comprehensive records of licenses, permits, and registrations required for operations, ensuring up-to-date documents.
• Establish renewal schedules for licenses and registrations with deadlines and reminders to avoid lapses.
• Manage and order stationery and office supplies for the company.
• Track non-trade items for operations and manage related items.
• Oversee procurement, distribution and inventory of staff uniforms.
• Coordinate pest control services for all outlets.
• Ensure compliance with local regulations for fire extinguisher installation, inspection and maintenance.
• Perform other duties as assigned by management.
• Coordinate hostel tenancy matters including preparation, renewal and termination of tenancy agreements, liaising with landlords/agents, documentation, stamping and record keeping, monitoring rental and deposits, and tenancy expiry dates.
• Monitor outlet payments, liaising with departments to resolve outstanding issues and ensure timely processing and clearance of payments.
• Matahari Group of Companies is a growing retail and wholesaler supermarket operator in Klang Valley with 7 outlets and expanding.

Job description

Job Description

Responsible on the company’s vehicle, which need to keep detailed records of all vehicles owned used by the organization, including vehicle insurance androadtax expiry dates.

Monitor the expiry dates of insurance policies and road tax for each vehicle to ensure they are renewed before expiration.

Maintain a comprehensive records of all licenses, permits, and registrations required for the company's operations. Ensure that all documents are up-to-date and easily accessible.

Establish a renewal schedule for each company’s license and registration to ensure they are renewed before expiry. This schedule should include deadlines and reminders to avoid lapses in compliance.

Managing and ordering company’s stationeries and office supplies.

Monitoring non-trade items for operations involves tracking and managing items.

Managing staff uniforms involves overseeing various aspects related to the procurement, distribution and uniform inventory.

Manage pest control services for all outlets.

Ensure compliance with local regulations and standards for fire extinguisher installation, inspection, and maintenance.

Any other duties as assigned by the manager / management.

Manage and coordinate all hostel tenancy matters, including preparation, review,renewal and termination of tenancy agreements, liaising with landlords/agents, ensuring proper documentation, stamping and record keeping, monitoring rental, deposits and tenancy expiry dates, and ensuring compliance with company and relevant authority requirements.

Monitor and follow up on outlet pending payment issues, liaise with the relevantdepartments and outlets to resolve outstanding matters, and ensure payments are properly processed and cleared within the required timeframe.

Pasar Raya Matahari is a well established retail and wholesaler supermarket and hypermarket operator in Klang Valley area with presently 7 outlets and growing.

In line with our rapid business expansion, we are seeking talented, enthusiastic and dynamic individuals to be part of Matahari Group of Companies.

Matahari is an equal opportunity employer. We value talents and those committed to grow with the Company.

Pasar Raya Matahari is a well established retail and wholesaler supermarket and hypermarket operator in Klang Valley area with presently 7 outlets and growing.

In line with our rapid business expansion, we are seeking talented, enthusiastic and dynamic individuals to be part of Matahari Group of Companies.

Matahari is an equal opportunity employer. We value talents and those committed to grow with the Company.

What can I earn as an Operations Executive