Admin Officer (6 months contract)

Boardroom Corporate Services Sdn Bhd; Petaling Jaya; On-site; MYR 36,000 - 58,000; Full time

Benefits offered by this job

Medical benefits

Education support

Dental

Parking

Mobile phone allowance

Job summary

Boardroom Corporate Services Sdn Bhd in Malaysia is seeking an Administration Officer to support Singapore, regional and Malaysia Account teams, handling client documents and daily admin tasks.

You will liaise with bank officers and the Finance Department on maintenance matters for BBS bank accounts, monitor AR aging, and coordinate incoming/outgoing documents with Central Admin. A reliable, organized candidate is essential for timely billing and file storage.

Responsibilities

• Assist scanning of client documents.
• Liaise with bank officers and Finance on maintenance of BBS bank accounts.
• Assist Accounts Receivables aging monitoring and follow-up.
• Handle administrative matters for Central Admin.
• Serve as contact point for BBS staff on admin matters.
• Coordinate outgoing documents (DHL, Gdex, D-Two, Pos Laju, snail mail).
• Receive and distribute incoming mail; scan and route invoices to Finance.
• Coordinate Crown Storage and retrieval of client files.
• Record and summarize BBS calls; prepare billing summaries for Finance.
• Order toner; coordinate with Central Admin and vendors for urgent repairs.
• Monitor reorder levels; raise purchase requisitions for stationery.
• Assist with ad hoc client payments as requested.
• Coordinate staff events and trainings; book meeting rooms and supplies.
• Prepare monthly billings and match BBS invoices to vendors.
• Attend to any other tasks as instructed by superiors.

Job description

Support for Singapore (SG)/ Regional and Malaysia Account teams.

Assist in scanning of client documents.

Administration and liaison with bank officers and Finance Department on maintenance matters pertaining to BBS operations operating bank accounts.

Assist Business Unit Head on Accounts Receivables aging monitoring and follow-up matters, and administrative matters in compliance with Boardroom's AR policy.

Contact point for BBS staff on all administration matters connected to Central Admin.

Administration of outgoing documents (DHL, Gdex, D-Two, Pos Laju, snail mail) – Coordinate with staff and Central Admin for timely delivery.

Administration of incoming documents/ mail – Receive and distribute/scan softcopy to staff concerned promptly, including supplier invoices, if any, to be handed over to Finance.

Crown Storage – Coordinate storage of client files and arrange retrieval of client files as and when requested.

Manage incoming BBS calls. Record outgoing outstation/overseas calls and prepare summary reports for Finance for billing purposes.

Coordinate with Central Admin for timely replacement of toners and contact vendors/service engineers to attend to urgent repair works.

Monitor reorder levels, maintain records, and raise purchase requisitions for stationery purchases.

Assist with ad hoc urgent client payments, if requested.

Coordinate staff events and trainings – meeting room booking, purchase of supplies, prepare attendance list.

Preparation of monthly billings.

Extract BBS invoices and prepare matching to vendor invoices, if required.

Attend to any other tasks as instructed by superiors.

Unlock job insights

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Boardroom Group is one of Asia Pacific’s leading business service providers. Headquartered in Singapore, we have established operations in Malaysia, China, Hong Kong and Australia.

We provide professional services in corporate secretarial, share registration, directors’ training, accounting, payroll and taxation to a large client base of public-listed, private companies and multi-national corporations.

In line with our expansion, we are looking for suitably qualified professionals to join our teams in our Malaysian offices. This is an excellent opportunity to experience professional development through exposure to clients and cultures across the region.

Boardroom Group is one of Asia Pacific’s leading business service providers. Headquartered in Singapore, we have established operations in Malaysia, China, Hong Kong and Australia.

We provide professional services in corporate secretarial, share registration, directors’ training, accounting, payroll and taxation to a large client base of public-listed, private companies and multi-national corporations.

In line with our expansion, we are looking for suitably qualified professionals to join our teams in our Malaysian offices. This is an excellent opportunity to experience professional development through exposure to clients and cultures across the region.

Perks and benefits Medical Education support Dental Parking Mobile Phone Allowance (Asst Managers & Above)

What can I earn as an Administration Officer