ADMIN OFFICER

Paydee Sdn Bhd; Shah Alam; On-site; MYR 36,000 - 48,000; Full time

Job summary

Paydee Sdn Bhd in Shah Alam, Selangor, is seeking a dedicated Admin Officer to support day-to-day operations and keep the office running smoothly. This full-time role involves administrative, procurement, HR, and data-management tasks across departments.

The successful candidate will have a high school diploma or equivalent, strong organisational skills, and proficiency with Microsoft Office in a fast-paced environment. Fluency in English and Bahasa Malaysia is preferred.

Qualifications

• High school diploma or equivalent; diploma/certificate in Admin/Office Management preferred
• Proven administrative experience in an office environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software

Responsibilities

• Handle day-to-day administrative matters such as filing, scheduling meetings and writing minutes
• Assist in procurement and logistics management, vendor sourcing and quotations
• Maintain inventory of office supplies and coordinate replenishment
• Provide administrative support to various teams across the organisation
• Monitor and maintain procurement databases, records and documentation
• Support HR tasks such as maintaining employee records and onboarding/offboarding
• Assist with daily accounting tasks and ad-hoc tasks as assigned by supervisor
• Data entry, record keeping and maintaining accurate office databases

Skills

Organisational skills

Multitasking

English & Bahasa Malaysia

Education

High school diploma

Diploma in Administration/Office Management

Tools

Microsoft Office

Job description

About the role

Paydee Sdn Bhd is seeking a dedicated and organised Admin Officer to join our team in Shah Alam, Selangor. This is a full-time position that plays a crucial role in ensuring the smooth day-to-day operations of our office. As an Admin Officer, you will be the backbone of our administrative functions, providing essential support to various departments and helping to maintain the efficiency and organisation of our workplace. This role is integral to supporting our business objectives and ensuring that our operations run seamlessly.

What you'll be doing

• Handle day-to-day administrative matters such as documents filing, schedule meetings, writing of minutes of meetings, etc.
• Assist in Procurement and Logistics Management, including source of vendors and quotations, supervise and handle goods receiving process.
• Maintain inventory of office/business supplies and equipment and coordinate replenishment as needed from time to time.
• Providing administrative support to various teams and departments across the organisation
• Monitor and maintain procurement database, records and documentations.
• Support HR-related tasks, such as maintaining employee records, coordinating on-boarding and off-boarding processes.
• Assist and support any other daily accounting tasks and / or ad-hoc tasks as assigned by supervisor.
• Assisting with data entry, record keeping and maintaining accurate office databases

What we're looking for

• High school diploma or equivalent qualification; diploma or certificate in Administration, Office Management or related field preferred
• Proven experience as an Administrative Assistant or in a similar administrative role within an office environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software
• Excellent organisational skills with the ability to manage multiple tasks simultaneously and meet deadlines
• Strong written and verbal communication skills in English and Bahasa Malaysia
• Attention to detail and accuracy in all administrative work
• Ability to work independently and as part of a team in a fast-paced office environment
• Reliability, discretion and the ability to handle confidential information professionally

About us

Paydee Sdn Bhd is a dynamic and growing organisation committed to delivering excellent service and solutions to our clients. We pride ourselves on our professional team, innovative approach and dedication to excellence in everything we do. Our company culture emphasises teamwork, integrity and continuous improvement. We are an equal opportunity employer and welcome applications from candidates of all backgrounds. We believe that diversity and inclusion contribute to our success and create a vibrant workplace where everyone can contribute their best.