Admin Manager (Mandarin-Speaker)

UMR Strategic Sdn Bhd; Subang Jaya; On-site; MYR 70,000 - 110,000; Full time

Job summary

UMR Strategic Sdn Bhd is seeking an experienced Admin Manager to lead the administrative team and ensure smooth operations. You will manage foreign worker processes, liaise with government authorities and clients, and drive efficient administrative workflows.

The ideal candidate has 5+ years in administration/operations, strong leadership, and excellent organizational skills. Mandarin proficiency is highly preferred for communication with Mandarin-speaking partners and workers.

Qualifications

• Diploma or Degree in Business Administration or Human Resources.
• Minimum 5 years of relevant admin/operations experience, preferably in foreign worker management.
• Strong knowledge of JTK, KDN, and immigration procedures.
• HR payroll experience and relevant qualifications are required.
• Proven leadership and team management experience.
• Strong organizational, planning, and multitasking skills.
• Good communication and problem-solving skills.
• Mandarin proficiency is highly preferred for Mandarin-speaking clients.

Responsibilities

• Oversee the administration team to ensure smooth daily operations.
• Prepare quota applications and liaise with government authorities.
• Coordinate overseas recruitment activities and worker arrivals.
• Maintain accurate worker records and ensure compliance with immigration laws.
• Provide training and reports to management.

Skills

Leadership

Communication

Problem-solving

Multitasking

Planning

Education

Diploma or Degree in Business Administration / HR

Job description

At UMR Strategic, we're looking for a proactive and experienced Admin Manager to lead our administrative team and keep operations running smoothly. You'll play an important role in managing foreign worker operations, liaising with government authorities and clients, and driving efficient administrative processes. If you're a strong leader who enjoys problem-solving, coordinating operations, and making a real impact, we'd love to have you on our team!

Key Responsibilities

1. Quota & Compliance

Prepare and submit quota applications and supporting documents to JTK, KDN, and other relevant authorities.

Monitor application progress and ensure compliance with government and immigration requirements.

Liaise with relevant authorities to follow up on applications and resolve issues.

Coordinate quota applications, interviews, onboarding, orientation, welcome bags, and new worker arrivals.

Coordinate document attestation, legalization, and authentication with Embassies and High Commissions.

Ensure all documents meet the required standards and are properly maintained.

Liaise with government authorities, service providers, Finance, Operations, and other departments on foreign worker matters.

3. Overseas Recruitment Coordination

Coordinate worker interviews with overseas recruitment partners.

Follow up on medical examinations, candidate selection, and recruitment progress.

Coordinate worker arrival schedules and resolve recruitment-related issues with overseas partners.

4. Administration & Compliance

Maintain accurate worker records, visa approvals, arrival schedules, and related documentation.

Ensure compliance with government policies, immigration procedures, and Act 446.

Ensure administrative processes are accurate, organized, and completed on time.

Ensure compliance with Company policies and applicable employment and immigration laws.

5. Team Management & Reporting

Supervise and guide the administration team to ensure smooth daily operations.

Provide training and support to team members.

Prepare regular reports on applications, worker arrivals, and pending cases for management review.

Arrange travel and accommodation for employees and foreign workers where required.

Job Requirements

Diploma or Degree in Business Administration, Human Resources, or a related field.

Minimum 5 years of relevant administration/operations experience, preferably in foreign worker management.

Strong knowledge of JTK, KDN, and Immigration procedures.

HR payroll experience and relevant qualifications are required.

Proven leadership and team management experience.

Strong organizational, planning, and multitasking skills.

Good communication and problem-solving skills.

Mandarin proficiency is highly preferred for effective communication with Mandarin-speaking clients and business partners.

UMR Strategic Sdn Bhd is an established foreign manpower consultancy company since year 2001, with the aim of assisting local and foreign companies in foreign manpower recruitment. Our role is to look after the interests of our clients and to provide professional services that include human resource planning and recruitment ie. testing, selecting, orientation and placement of foreign workers to various sectors.

UMR Strategic Sdn Bhd is an established foreign manpower consultancy company since year 2001, with the aim of assisting local and foreign companies in foreign manpower recruitment. Our role is to look after the interests of our clients and to provide professional services that include human resource planning and recruitment ie. testing, selecting, orientation and placement of foreign workers to various sectors.

What can I earn as an Administration Manager