Maintenance Assistant

Sunshine Circuit (Penang) Sdn Bhd; Penang; On-site; MYR 28,000 - 47,000; Full time

Job summary

Jora Malaysia is seeking a detail-oriented Maintenance Assistant to support the maintenance team with documentation management, spare parts control, and coordination with internal teams and vendors. Mandarin-speaking candidates are preferred to facilitate communication with Mandarin-speaking suppliers.

The role involves maintaining records, managing spare parts inventory, preparing requisitions, and general administrative support within a fast-paced environment.

Qualifications

• Diploma or equivalent qualification in Engineering, Technical, or related field.
• Minimum 1 year of experience in maintenance administration, documentation, or spare parts management (preferred).
• Proficient in Microsoft Office (Excel, Word).
• Mandarin speaking is preferred to liaise with Mandarin-speaking suppliers/partners.

Responsibilities

• Maintain and update maintenance records, reports, and documentation accurately
• Manage spare parts inventory, including stock monitoring, recording usage, and replenishment tracking
• Source spare parts and maintenance materials from suppliers and vendors
• Manage the sourcing of contractors for machine and factory maintenance
• Prepare purchase requisitions and follow up with suppliers for spare parts and maintenance items
• Organise filing systems for manuals, work orders, service records, and compliance documents
• Assist in scheduling preventive maintenance and recording maintenance activities
• Coordinate with technicians and vendors on documentation and spare part requirements
• Ensure records comply with company procedures and audit requirements
• Perform general administrative support for the maintenance department

Skills

Multilingual communication

Education

Diploma or equivalent in Engineering/Technical

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Job Summary

We are seeking a detail-oriented Maintenance Assistant to support the maintenance team in documentation management and spare parts control. This role focuses on maintaining accurate records, tracking spare parts inventory, and assisting in coordination with internal teams and suppliers. Mandarin speaking candidates are preferred to support communication with Mandarin-speaking vendors and stakeholders.

Key Responsibilities

• Maintain and update maintenance records, reports, and documentation accurately
• Manage spare parts inventory, including stock monitoring, recording usage, and replenishment tracking
• Source spare parts and maintenance materials from suppliers and vendors
• Manage the sourcing of contractors for machine and factory maintenance
• Prepare purchase requisitions and follow up with suppliers for spare parts and maintenance items
• Organise filing systems for manuals, work orders, service records, and compliance documents
• Assist in scheduling preventive maintenance and recording maintenance activities
• Coordinate with technicians and vendors on documentation and spare part requirements
• Ensure records comply with company procedures and audit requirements
• Perform general administrative support for the maintenance department

Requirements

• Diploma or equivalent qualification in Engineering, Technical, or related field
• Minimum 1 year of experience in maintenance administration, documentation, or spare parts management (preferred)
• Proficient in Microsoft Office (Excel, Word)
• Able to handle documentation systematically and with attention to detail
• Mandarin speaking is preferred (to liaise with Mandarin-speaking suppliers/partners)
• Good communication skills in English and Bahasa Malaysia and Mandarin
• Independent, organised, and able to multitask in a fast-paced environment