HR and Administration Assistance/Executive

Private Advertiser; West Coast Division; On-site; MYR 27,000 - 47,000; Full time

Benefits offered by this job

Medical coverage

Flexible working arrangements

Career development opportunities

Job summary

Private Advertiser in Kota Kinabalu, Sabah, seeks an HR and Administration professional to support HR and administrative functions on a full-time basis. The role focuses on recruitment, onboarding, contracts, and compliance, contributing to efficient operations and workforce wellbeing.

The ideal candidate holds a Diploma or Degree in HR or related field, with knowledge of payroll and labour laws, strong independence, and familiarity with HRMS, ATS and MS Office.

Qualifications

• Diploma or degree in HR, business admin or related field.
• Experience with payroll processing and labour regulations is advantageous.
• Strong reliability, independence and proactive problem‑solving attitude.
• Familiarity with HRMS, Office software, recruitment practices and ATS is preferred.

Responsibilities

• Assist in managing full HR lifecycle including recruitment, onboarding, talent movement and terminations.
• Prepare and update contracts, policies, handbooks and confidential records.
• Ensure compliance with local labour laws and liaise with authorities and stakeholders.
• Support employee relations, disciplinary matters, investigations and IR documentation.
• Oversee admin tasks, assets, insurance, tenancy, utilities and records.

Skills

HRMS proficiency

Payroll knowledge

Labour regulations knowledge

Independent worker

Proactive problem solving

Recruitment basics

Education

Diploma or Degree in Human Resources, Business Administration or related field

Tools

HRMS

Microsoft Office

ATS

Job description

HR and Administration Assistance/Executive

About us

We are recruiting an HR and Administration Assistance to join our team in Kota Kinabalu, Sabah. This is a full-time position that plays a vital role in supporting our organisation's human resources and administrative functions. As HR and Administration professional, you will be responsible for managing a diverse range of HR and administrative responsibilities that directly contribute to the smooth operation of our business and the wellbeing of our workforce. This role is essential to ensuring our company maintains effective HR practices, compliance with employment regulations, and operational efficiency across all departments.

Key responsibilities

Assists in managing the full HR lifecycle, including recruitment, onboarding, talent movement, and terminations. Coordinates documentation for performance appraisals, probation reviews, and employee development.

Maintains and updates employment contracts, HR policies, procedures, and employee handbooks. Ensures proper and secure management of personnel files, databases, and confidential records.

Ensures company compliance with local labour laws, policies, and internal standards. Liaises with government authorities and external stakeholders on HR and administrative matters. Coordinates with finance and legal teams to guarantee timely statutory fillings.

Assist in handling employee relations matters, disciplinary matters, investigations, domestic inquiries, and industrial relations documentation.

Oversee office administration, company assets, insurance, tenancy, utilities, and maintenance records.

Ensure proper filing, tracking, and safekeeping of corporate and administrative documentation.

Perform any other duties and responsibilities as assigned by management.

CIDB & Certification Tracking:Coordinate and maintain records of mandatory CIDB Green Cards. safety supervisor credentials, and specialized machinery operator licenses required for active government sites.

What we’re looking for

Diploma or Degree in Human Resources, Business Administration or related field.

Fresh graduates are encouraged to apply (candidates with 1-3 years of relevant experience will have an added advantage)

Knowledge of payroll processing and labour regulations is an advantage.

Responsible, reliable and able to work independently.

Proactive problem‑solver with a strong willingness to support team members.

Proficient in HR Management Systems (HRMS), Microsoft Office, recruitment best practices, and Applicant Tracking Systems (ATS).

What we offer

We offer a competitive salary package and a range of benefits designed to support your professional growth and wellbeing. You will have access to career development opportunities, ongoing training and support to enhance your HR and administrative expertise. We provide a collaborative and inclusive workplace culture where your contributions are valued and recognised. We are committed to maintaining a healthy work‑life balance and offer flexible working arrangements where possible. Additionally, we provide comprehensive employee benefits including medical coverage and other statutory benefits in accordance with Malaysian employment regulations.