Admin HR

Mr Bagus Malaysia; Kuching; On-site; MYR 30,000 - 55,000; Full time

Job summary

Mr Bagus Malaysia is seeking a responsible Admin HR Executive / Admin HR Assistant to support daily administration, HR matters, staff documentation, payroll preparation, recruitment coordination and general office operations in Kuching.

The role requires attention to detail, trustworthiness, and the ability to handle confidential information in a fast-paced carpentry and interior design environment. Fresh graduates are encouraged to apply and English, Bahasa Malaysia, and Mandarin are beneficial.

Qualifications

• Experience in admin or HR is advantageous.
• Proficient with MS Word, Excel and Google Drive.
• Good communication and organisational skills.
• Able to work independently and follow instructions.
• Fresh graduates are encouraged to apply.

Responsibilities

• Handle staff attendance, leave, overtime and punctuality records.
• Assist in monthly payroll preparation and salary documents.
• Maintain employee files including contracts and letters.
• Assist in recruitment: job postings, interviews, onboarding.
• Prepare HR-related memos, notices and announcements.
• Coordinate with departments for ad-hoc tasks and reports.

Skills

Attention to detail

Organisational skills

Communication skills

Confidentiality

MS Office

Multilingual (EN/MY/ Mandarin)

Education

Diploma in HR/Business Admin

Tools

Microsoft Word

Excel

Google Drive

Job description

Mr Bagus is looking for a responsible and organised Admin HR Executive / Admin HR Assistant to join our team in Kuching. This position will support the company’s daily administration, human resource matters, staff documentation, payroll preparation, recruitment coordination, and general office operations.

The ideal candidate should be detail-oriented, trustworthy, able to handle confidential information, and willing to work in a fast-paced carpentry and interior design business environment.

Human Resource Duties

Handle staff attendance, leave records, overtime records, and punctuality monitoring.

Assist in monthly payroll preparation and staff salary-related documentation.

Maintain and update employee personal files, contracts, appointment letters, confirmation letters, warning letters, and resignation records.

Assist in recruitment matters including job postings, interview arrangement, and onboarding of new staff.

Prepare HR-related documents, memos, notices, and company announcements.

Monitor staff compliance with company rules, SOP, and workplace discipline.

Assist in managing staff claims, medical leave, annual leave, and other HR records.

Coordinate staff handover documents when employees resign or leave the company.

Administration Duties

Handle general office administration and daily clerical work.

Manage filing, data entry, document control, and record keeping.

Assist management in preparing reports, forms, letters, and internal documents.

Coordinate with different departments including sales, project, production, and accounts when needed.

Answer phone calls, WhatsApp enquiries, and assist with basic customer or supplier communication when required.

Monitor office supplies and arrange purchasing when necessary.

Support management with ad-hoc tasks and daily operation matters.

Requirements

Experience in admin or HR role will be an advantage.

Able to use Microsoft Word, Excel, Google Drive, and basic office software.

Good communication and organisation skills.

Able to work independently and follow instructions properly.

Responsible, honest, disciplined, and detail-oriented.

Able to handle confidential company and staff information professionally.

Able to communicate in English, Bahasa Malaysia, and Mandarin will be an advantage.

Fresh graduates with good attitude are encouraged to apply.

Preferred Skills

Basic payroll and HR knowledge.

Good filing and documentation skills.

Able to prepare letters, memos, and reports.

Able to multitask and work under deadlines.

Familiar with office administration workflow.