Admin/HR Executive

SHIN-NIPPON INDUSTRIES SDN BHD; Iskandar Puteri; On-site; MYR 40,000 - 62,000; Full time

Job summary

SHIN-NIPPON INDUSTRIES SDN BHD in Malaysia seeks an HR professional to maintain employee records, support payroll, attendance, and leave administration, and handle employee relations. The role requires knowledge of Malaysian labour laws and strong organizational skills.

You will ensure compliance with labour regulations, coordinate Training Needs Analysis (TNA) and training plans, manage filing systems, and assist in office and facility management.

Qualifications

• Diploma/Degree in HR Management, Business Administration, or related field.
• 2–5 years of relevant HR and administrative experience.
• Knowledge of Malaysian labour laws and statutory requirements.
• Knowledge of MIDA, MITI License, Fire Certification renewal process.
• Strong organizational, communication, and interpersonal skills.
• Proficient in Microsoft Office applications.
• Ability to multitask and work independently.

Responsibilities

• Maintain employee records and HR databases accurately.
• Support payroll processes, attendance tracking, and leave administration.
• Handle employee relations matters including grievances, disciplinary actions, and counselling support.
• Ensure compliance with labour laws and statutory requirements.
• Coordinate Training Needs Analysis (TNA) and training plans.
• Support training program execution, evaluation, and reporting.
• Manage training records and documentation.
• Maintain proper filing systems (hardcopy & softcopy).
• Prepare reports, letters, and official documents.
• Oversee office cleanliness, housekeeping (5S), and workspace arrangements.
• Manage meeting room bookings and office setup.
• Support new facility setup and office operations.
• Liaise with vendors, suppliers, and contractors (cleaning, pest control, waste, etc.).
• Monitor vendor performance and service schedules.
• Handle PR/PO processes and track invoices/payments.
• Support compliance with DOE, DOSH, BOMBA, and other regulatory requirements.
• Maintain licenses, permits, and renewal tracking.
• Support workplace safety and environmental initiatives.
• Coordinate waste management, recycling, and environmental compliance.
• Monitor environmental conditions and risk factors.
• Support sustainability and pollution prevention initiatives.
• Work closely with EHS/EMS and other departments on improvements.
• Support corrective actions and operational enhancements.
• Perform ad-hoc duties as assigned by Management.

Skills

Strong organizational skills

Excellent communication

Interpersonal skills

Ability to multitask

Microsoft Office

Education

Diploma/Degree in HRM/Business Admin

Tools

Microsoft Office

Job description

Maintain employee records and HR databases accurately

Support payroll processes, attendance tracking, and leave administration

Handle employee relations matters including grievances, disciplinary actions, and counselling support

Ensure compliance with labour laws and statutory requirements

2. Training & Development

Coordinate Training Needs Analysis (TNA) and training plans

Support training program execution, evaluation, and reporting

Manage training records and documentation

3. General Administration

Maintain proper filing systems (hardcopy & softcopy)

Prepare reports, letters, and official documents

4. Office & Facility Management

Oversee office cleanliness, housekeeping (5S), and workspace arrangements

Manage meeting room bookings and office setup

Support new facility setup and office operations

Liaise with vendors, suppliers, and contractors (cleaning, pest control, waste, etc.)

Monitor vendor performance and service schedules

Handle PR/PO processes and track invoices/payments

6. Compliance & Safety

Support compliance with DOE, DOSH, BOMBA, and other regulatory requirements

Maintain licenses, permits, and renewal tracking

Support workplace safety and environmental initiatives

Coordinate waste management, recycling, and environmental compliance

Monitor environmental conditions and risk factors

Support sustainability and pollution prevention initiatives

Work closely with EHS/EMS and other departments on improvements

Support corrective actions and operational enhancements

Perform ad-hoc duties as assigned by Management

Requirements

Diploma/Degree in Human Resource Management, Business Administration, or related field

2–5 years of relevant HR and administrative experience

Knowledge of Malaysian labour laws and statutory requirements

Knowledge of MIDA, MITI License, Fire Certification renewal process.

Strong organizational, communication, and interpersonal skills

Proficient in Microsoft Office applications

Ability to multitask and work independently

We are ISO 9001 & ISO14001 certified company specialised in developing and manufacturing of Printing and Packaging products. We have established ourselves in the industry and have acclaimed awards from reputable organisations worldwide.

We are currently building our team of professionals to further enhance our operations and expertise. The Management acknowledges that human capital is one of the key success factors to ensure continuous and sustainable growth. Hence, we are looking for dynamic, energetic, focus and objectives driven person to join us to achieve our common goals.

We are ISO 9001 & ISO14001 certified company specialised in developing and manufacturing of Printing and Packaging products. We have established ourselves in the industry and have acclaimed awards from reputable organisations worldwide.

We are currently building our team of professionals to further enhance our operations and expertise. The Management acknowledges that human capital is one of the key success factors to ensure continuous and sustainable growth. Hence, we are looking for dynamic, energetic, focus and objectives driven person to join us to achieve our common goals.