Senior HR & Admin Executive

Nation Success Sdn Bhd; Kajang; On-site; MYR 80,000 - 120,000; Full time

Job summary

Nation Success Sdn Bhd is seeking an experienced HR professional to manage day-to-day HR operations in Malaysia. You will be the first point of contact for employees on terms, benefits, attendance, and policies, while maintaining confidential records.

You will coordinate onboarding, transfers, and offboarding, handle payroll and statutory submissions, and liaise with government agencies to ensure compliance. A Bachelor's degree and 5+ years of HR experience are required.

Qualifications

• Bachelor’s Degree in HR, Business Admin, or related field.
• Minimum 5 years of HR experience.
• Strong knowledge of Malaysian employment practices and statutory requirements.
• Experience in recruitment and general HR operations.
• Experience with HR2000 payroll systems is an advantage.
• Proficient in Microsoft Office, especially Excel.
• Good command of English and Bahasa Malaysia, written and spoken.

Responsibilities

• Act as primary contact for employees on terms, benefits, and policies.
• Prepare and maintain confidential employee records and HR documentation.
• Coordinate onboarding, transfers, and offboarding processes.
• Support employee relations matters with confidentiality.
• Manage foreign worker documentation, work permits, and visas.
• Coordinate immigration matters and government liaison.
• Handle payroll and statutory administration duties.

Skills

Recruitment

Employee relations

Payroll administration

Documentation & records

MS Excel

English & Bahasa Malaysia

Education

Bachelor’s Degree in HR / Business Administration

Tools

HR2000 payroll system

Microsoft Excel

MS Office

Job description

Serve as the primary point of contact for employees regarding employment terms, benefits, leave, attendance, company policies, and general HR matters.

Prepare and maintain accurate and confidential employee records, personnel files, HR databases and other HR documentation.

Coordinate employee onboarding, orientation, confirmation, transfers, and offboarding.

Support employee relations matters and ensure concerns are handled professionally and confidentially.

Manage foreign worker and expatriate documentation, work permits, passports, medical examinations, and insurance.

Coordinate work permit, employment pass, renewal, cancellation, and immigration matters.

Liaise with government agencies, recruitment agencies, and other external parties.

Payroll and Statutory Administration

Manage day-to-day HR operations, including employee records, attendance, leave.

Support monthly statutory submissions and maintain the required records for EPF, SOCSO, EIS, PCB/MTD, HRDC and other applicable Malaysian requirements.

Coordinate employee tax and payroll-related documentation, including EA Forms and other annual submissions.

Ensure payroll and statutory records are complete, accurate, and submitted within the required timelines.

Administration

Handle general office administration and provide administrative support as required.

Coordinate and manage administrative matters to ensure smooth daily office operations.

Maintain proper filing and documentation of administrative records.

Assist with other administrative tasks and projects as assigned by Management.

Qualification

Bachelor’s Degree in Human Resources, Business Administration, Management, or a related field.

Minimum 5 years of relevant HR experience.

Good knowledge of Malaysian employment practices and statutory requirements.

Experience in recruitment and general HR operations.

Experience with HR2000 payroll systems is an advantage.

Proficient in Microsoft Office, particularly Excel.

Good command of English and Bahasa Malaysia, both written and spoken.

Nation Success Sdn Bhd was established in 1999, we have been in the photocopier industry for over 20 years. We are appointed as FujiFilm Business Innovation Authorized Dealer and one of the leading photocopier suppliers in Malaysia.

Supported by an inspiring and motivating environment, our highly synergies core business are delivering value to our customers as One Team, One Company.

This philosophy also extends to our shareholders, business partners and employees. As result Nation Success Sdn Bhd is ideally positioned for the future.

Nation Success Sdn Bhd was established in 1999, we have been in the photocopier industry for over 20 years. We are appointed as FujiFilm Business Innovation Authorized Dealer and one of the leading photocopier suppliers in Malaysia.

Supported by an inspiring and motivating environment, our highly synergies core business are delivering value to our customers as One Team, One Company.

This philosophy also extends to our shareholders, business partners and employees. As result Nation Success Sdn Bhd is ideally positioned for the future.