Admin Executive (Warehouse & Inventory)

PRUDENCE MEDTECH SDN. BHD.; Johor; On-site; MYR 39,000 - 73,000; Full time

Benefits offered by this job

Competitive salary package

Comprehensive training and logistics,

Career growth opportunities

Friendly work environment

Job summary

PRUDENCE MEDTECH SDN. BHD. seeks an capable warehouse administrator to supervise daily operations, coordinate logistics staff, and manage库存 levels with accuracy. In this role you will support stock checks, GRN processing, and maintenance records in AutoCount across multiple hospital sites.

The position involves preparing reports, coordinating deliveries, handling returns and equipment loans, and ensuring safety and storage standards. Travel and flexible hours may be required.

Qualifications

• Prior admin/warehouse/inventory-support experience is required.
• Direct supervision/logistics experience in medical device/healthcare distribution is an advantage.
• Able to coordinate with a small team of coordinators, riders, and warehouse staff.
• Strong organizational skills with high attention to detail and accuracy in stock control.
• Good communication and interpersonal skills across sales, clinical, and logistics teams.
• Willing to travel occasionally and work flexible hours when required.
• Familiarity with AutoCount or similar inventory/accounting software and GRN processing is required.
• Excel-based stock tracking is a plus.

Responsibilities

• Supervise and coordinate daily warehouse operations, including receiving, storage, picking, and dispatch of medical instruments, implants, and equipment.
• Support the scheduling and coordination of logistics coordinators, riders, and warehouse staff.
• Monitor and manage inventory levels, conduct regular stock checks, and investigate discrepancies.
• Prepare and process Goods Received Notes (GRN) for incoming stock, verifying quantities and condition against purchase/delivery orders.
• Maintain accurate records of stock movements, deliveries, collections, and equipment maintenance in AutoCount.
• Coordinate delivery schedules and logistics arrangements across multiple hospital sites and regions.
• Assist with returns, replacements, and equipment maintenance/loan arrangements.
• Ensure the warehouse is clean, organized, well-maintained, and compliant with relevant safety and storage standards.
• Support sales and clinical teams with logistics planning and urgent delivery requirements.
• Prepare warehouse and inventory reports for management.

Skills

Inventory management

Excel

Logistics coordination

Warehouse operations

Communication

Time management

Tools

AutoCount

Excel

Job description

Supervise and coordinate daily warehouse operations, including receiving, storage, picking, and dispatch of medical instruments, implants, and equipment. Support the scheduling and coordination of logistics coordinators, riders, and warehouse staff. Monitor and manage inventory levels, conduct regular stock checks, and investigate discrepancies. Coordinate delivery schedules and logistics arrangements across multiple hospital sites and regions. Ensure the warehouse is clean, organized, well-maintained, and compliant with relevant safety and storage standards.

Key responsibilities

Supervise and coordinate daily warehouse operations, including receiving, storage, picking, and dispatch of medical instruments, implants, and equipment

Support the scheduling and coordination of logistics coordinators, riders, and warehouse staff

Monitor and manage inventory levels, conduct regular stock checks, and investigate discrepancies

Prepare and process Goods Received Notes (GRN) for incoming stock, verifying quantities and condition against purchase/delivery orders

Maintain accurate records of stock movements, deliveries, collections, and equipment maintenance in AutoCount

Coordinate delivery schedules and logistics arrangements across multiple hospital sites and regions

Assist with returns, replacements, and equipment maintenance/loan arrangements

Ensure the warehouse is clean, organized, well-maintained, and compliant with relevant safety and storage standards

Support sales and clinical teams with logistics planning and urgent delivery requirements

Prepare warehouse and inventory reports for management

About you

Prior experience in an admin, warehouse, or inventory-support role is required

Direct warehouse supervision, logistics, or medical device/healthcare distribution experience is an advantage

Comfortable coordinating with a small team of coordinators, riders, and warehouse staff

Strong organizational skills with high attention to detail and accuracy in stock control

Good communication and interpersonal skills, able to coordinate across sales, clinical, and logistics teams

Able to work independently, prioritize tasks, and solve problems under time pressure

Willing to travel occasionally and work flexible hours when required

Familiarity with AutoCount (or similar inventory/accounting software) and GRN processing is required

Excel-based stock tracking is a plus

Competitive salary package

Comprehensive training and logistics operations support

Opportunities for career growth and advancement

Friendly, supportive, and professional working environment

Hands-on experience in logistics, inventory management, and distribution operations