Operations Executive

Garrison Medic Sdn Bhd; Petaling Jaya; On-site; MYR 30,000 - 50,000; Full time

Benefits offered by this job

Career development

Training opportunities

Friendly working environment

Job summary

Garrison Medic Sdn Bhd is seeking a highly organised Operations Executive to join our medical device team in Petaling Jaya. You will oversee day-to-day operations, with a focus on inventory management, order processing, hospital and operating theatre coordination, logistics and sales support.

The role requires a Diploma or Degree in any relevant field, strong organisational and time-management skills, good communication and interpersonal abilities, and the capacity to work across multiple

Qualifications

• Diploma/Degree in any relevant field.
• Strong organisational and time-management skills.
• Good communication and interpersonal skills.
• Able to work independently and coordinate with multiple departments.
• Good attention to detail, especially with product and inventory information.
• Willing to work beyond normal office hours occasionally.
• Fresh graduates with the right attitude and strong willingness to learn are encouraged to apply.

Responsibilities

• Coordinate daily operational activities and ensure smooth execution of customer orders.
• Process sales orders, purchase orders, delivery orders, invoices and other relevant documentation.
• Coordinate with hospitals, operating theatres, sales representatives and suppliers.
• Prepare and arrange orthopaedic implant sets and instruments for surgical cases.
• Ensure the correct products, quantities and instruments are prepared and delivered on time.
• Coordinate logistics, deliveries, collections and returns of medical devices and instrument sets.
• Maintain accurate inventory records and conduct regular stock checks.
• Monitor stock levels and coordinate replenishment with suppliers and the purchasing team.
• Track consignment stock and hospital inventory.
• Assist the sales team with product availability, quotations, documentation and case preparation.

Skills

Organisational skills

Time-management

Communication

Interpersonal skills

Independent working

Attention to detail

Willingness to learn

Education

Diploma/Degree in any relevant field

Job description

We are looking for a highly organised, responsible and proactive Operations Executive to join our growing team in the medical device industry.

About the role

You will be responsible for ensuring smooth day-to-day operations, particularly in inventory management, order processing, hospital/surgery coordination, logistics and sales support.

Key responsibilities

Coordinate daily operational activities and ensure smooth execution of customer orders.

Process sales orders, purchase orders, delivery orders, invoices and other relevant documentation.

Coordinate with hospitals, operating theatres, sales representatives and suppliers.

Prepare and arrange orthopaedic implant sets and instruments for surgical cases.

Ensure the correct products, quantities and instruments are prepared and delivered on time.

Coordinate logistics, deliveries, collections and returns of medical devices and instrument sets.

Maintain accurate inventory records and conduct regular stock checks.

Monitor stock levels and coordinate replenishment with suppliers and the purchasing team.

Track consignment stock and hospital inventory.

Assist the sales team with product availability, quotations, documentation and case preparation.

Requirements

Diploma/Degree in any relevant field

Strong organisational and time-management skills.

Good communication and interpersonal skills.

Able to work independently and coordinate with multiple departments.

Good attention to detail, especially when handling product and inventory information.

Willing to work beyond normal office hours occasionally.

Fresh graduates with the right attitude and strong willingness to learn are encouraged to apply.

What We Offer

Opportunity to build a career in the medical device and healthcare industry.

Training and development opportunities.

Friendly and supportive working environment.