Property Executive

TAYLOR HOBBS; Sabah; On-site; MYR 2,500 - 4,200; Full time

Job summary

TAYLOR HOBBS in Sabah, Malaysia, invites applications for a site operations and administration role at our MC site. The position oversees daily operations, coordinates administrative and accounting tasks, and ensures maintenance of shared facilities.

You will handle resident queries, supervise general workers, prepare reports, and liaise with head office. The role requires attentiveness, reliability, and the ability to manage multiple duties at a busy site.

Responsibilities

• To manage and administer the daily operations of the MC site.
• To execute and carry out all office administrative and accounting works of the MC site office;
• To monitor and implement the general cleanliness and good repair and maintenance of the property site common area premises and other facilities and utilities;
• To receive, handle and resolve all complaints made by the residents/owners;
• To supervise and monitor the works of the general workers;
• To perform any other works and duties as required by the management from time to time.
• 1.1 Typing all outgoing letters and documents;
• 1.2 Typing of all memos and letters to general workers;
• 1.3 Dispatch all outgoing letters and documents for dispatch to head office/other sites/developer’s office/mailing/etc;
• 1.4 Filing of relevant letters and documents;
• 1.5 Faxing and Photostatting of letters and documents;
• 1.6 To dispatch and distribute letters, notices, etc to the residents;
• 1.7 To take photographs as and when necessary of repair works to be carried out;
• 1.8 To seek and obtain quotations from contractors for various works and services to be carried out and from suppliers for supply of goods and services;
• 1.9 To arrange for monthly water-meter readings to be taken;
• 1.10 To answer all incoming telephones calls;
• 1.11 To resolve complaints forwarded by residents/owners;
• 1.12 To prepare minutes of meetings where necessary;
• 1.13 To prepare weekly reports and monthly management reports;
• 1.14 To attend in-house training as provided by the company from time to time;
• 1.15 To carry out any other administrative works as required by the management from time to time.
• 2.1 To receive payments made by residents/owners/tenants and issue official receipts;
• 2.2 To enter all receipts data into the computer;
• 2.3 To prepare and issue monthly billings;
• 2.4 To prepare and issue monthly statement of accounts;
• 2.5 To follow up with telephone calls and reminder letters on payment of outstanding accounts;
• 2.6 To prepare the monthly accounts, i.e., Statement of Receipts & Payments, Profit & Loss Account, Debtor’s Accounts, Debtor’s Listing, etc;
• 2.7 To prepare the Daily Collection report and to submit all cash & cheques payments received to head office and/or developer;
• 2.8 To prepare payment vouchers and/or cheques for all payments to contractors, suppliers, etc to be submitted to developer twice a month;
• 2.9 To handle petty cash float and prepare petty cash reimbursement to developer once a month;
• 2.10 To prepare payroll for all general workers to be submitted to head office;
• To carry out any other accounts works as required by the management from time to time.
• While we encourage applications from those residing in areas near Kota Kinabalu (KK), Jalan Sulaiman, Lokawi, and Telipok, we are open to considering candidates willing and able to travel to theselocations.

Job description

MAIN DUTIES & RESPONSIBILITIES

• 1. To manage and administer the daily operations of the MC site.
• 2. To execute and carry out all office administrative and accounting works of the MC site office;
• 3. To monitor and implement the general cleanliness and good repair and maintenance of the property site common area premises and other facilities and utilities;
• 4. To receive, handle and resolve all complaints made by the residents/owners;
• 5. To supervise and monitor the works of the general workers;
• 6. To perform any other works and duties as required by the management from time to time.

ADMINISTRATIVE FUNCTIONS

• 1.1 Typing all outgoing letters and documents;
• 1.2 Typing of all memos and letters to general workers;
• 1.3 Dispatch all outgoing letters and documents for dispatch to head office/other sites/developer’s office/mailing/etc;
• 1.4 Filing of relevant letters and documents;
• 1.5 Faxing and Photostatting of letters and documents;
• 1.6 To dispatch and distribute letters, notices, etc to the residents;
• 1.7 To take photographs as and when necessary of repair works to be carried out;
• 1.8 To seek and obtain quotations from contractors for various works and services to be carried out and from suppliers for supply of goods and services;
• 1.9 To arrange for monthly water-meter readings to be taken;
• 1.10 To answer all incoming telephones calls;
• 1.11 To resolve complaints forwarded by residents/owners;
• 1.12 To prepare minutes of meetings where necessary;
• 1.13 To prepare weekly reports and monthly management reports;
• 1.14 To attend in-house training as provided by the company from time to time;
• 1.15 To carry out any other administrative works as required by the management from time to time.

ACCOUNTING WORKS

• 2.1 To receive payments made by residents/owners/tenants and issue official receipts;
• 2.2 To enter all receipts data into the computer;
• 2.3 To prepare and issue monthly billings;
• 2.4 To prepare and issue monthly statement of accounts;
• 2.5 To follow up with telephone calls and reminder letters on payment of outstanding accounts;
• 2.6 To prepare the monthly accounts, i.e., Statement of Receipts & Payments, Profit & Loss Account, Debtor’s Accounts, Debtor’s Listing, etc;
• 2.7 To prepare the Daily Collection report and to submit all cash & cheques payments received to head office and/or developer;
• 2.8 To prepare payment vouchers and/or cheques for all payments to contractors, suppliers, etc to be submitted to developer twice a month;
• 2.9 To handle petty cash float and prepare petty cash reimbursement to developer once a month;
• 2.10 To prepare payroll for all general workers to be submitted to head office;

To carry out any other accounts works as required by the management from time to time.

While we encourage applications from those residing in areas near Kota Kinabalu (KK), Jalan Sulaiman, Lokawi, and Telipok, we are open to considering candidates willing and able to travel to theselocations.