Receptionist & Admin

Private Advertiser; Subang Jaya; On-site; MYR 24,000 - 32,000; Full time

Job summary

Private Advertiser in Malaysia seeks a friendly, organized Receptionist / Front Desk Executive to manage our front desk and provide professional support to visitors, employees and daily office operations.

You will greet guests, answer calls, handle mail and courier services, maintain a tidy reception area, coordinate calendars and assist with general clerical duties.

A positive attitude, good English and Bahasa Malaysia skills, and willingness to work weekends and overtime are essential.

Qualifications

• 1–2 years of experience in reception/front desk or admin roles.
• Strong communication and interpersonal skills.
• Professional, courteous and service-oriented.
• Good English and Bahasa Malaysia communication.

Responsibilities

• Greet and assist visitors and guests at the front desk.
• Answer phone calls and respond to inquiries professionally.
• Maintain a clean and presentable reception area and office.
• Manage mail, courier services and basic office supplies.
• Coordinate calendars and handle clerical duties.
• Support food serving and table setup for meetings when required.
• Assist with general office and hospitality tasks as needed.
• Willing to work weekends and overtime when required.

Skills

Customer service

Communication

Organizational skills

Multitasking

Professionalism

Tools

Microsoft Office

Job description

We are looking for a friendly, organized and service-oriented Receptionist / Front Desk Executive to manage our front desk and provide professional support to visitors, employees and daily office operations.

Key Responsibilities

Manage daily front desk and reception duties, including greeting and welcoming visitors and guests.

Handle incoming calls, enquiries and correspondence professionally and courteously.

Attend to visitors and direct them to the appropriate employee or department.

Provide accurate and basic information to visitors and callers, as well as via email when required.

Maintain a clean, tidy and presentable reception area, ensuring necessary stationery, forms and materials are available.

Receive, sort and distribute incoming mail, documents and deliveries.

Coordinate incoming and outgoing courier services.

Monitor visitor access and maintain office security by following established procedures and maintaining the reception logbook.

Manage the ordering and replenishment of office supplies, stationery, pantry items, PPE and other general office requirements.

Handle daily newspaper tender-related matters and assist with website/online tender portal activities.

Maintain and update office calendars, contact lists and telephone directories.

Perform general clerical and administrative duties such as filing, photocopying and document handling.

Assist in ensuring the office and common areas are clean, organised and well-maintained.

Assist with food serving and table setup for Board of Directors and VIP guests during meetings, lunches or dinners.

Perform other duties as assigned by the Management from time to time.

Willing to work on weekends and perform overtime when required based on operational needs.

Requirements

Minimum 1-2 years of experience in reception, front desk, administration or a similar role.

Pleasant personality with good communication and interpersonal skills.

Professional, courteous and customer-service oriented.

Good organisational skills and attention to detail.

Able to communicate effectively in English and Bahasa Malaysia; additional languages will be an advantage.

Basic computer skills, including Microsoft Office.

Able to work independently and handle multiple tasks.

Responsible, punctual and well-presented.

Willing to assist with general office and hospitality-related duties when required.

Flexible to work weekends and overtime when necessary.