ADMIN EXECUTIVE

BH PACKAGING SUPPLIES SDN. BHD; West Coast Division; On-site; MYR 26,000 - 42,000; Full time

Job summary

BH Packaging Supplies SDN. BHD in Sabah is seeking an Administration Executive to manage daily office operations, including correspondence, documentation, and filing. You will support accounts, HR, and coordination with suppliers while ensuring confidentiality and efficient process flows.

The role requires maintaining records of assets and office supplies, coordinating maintenance, and handling ad-hoc admin tasks for management with professionalism.

Qualifications

• Experience in office administration and clerical support.
• Strong organisational and filing skills.
• Able to handle correspondence and maintain records.

Responsibilities

• Manage daily office administration and ensure smooth office operations.
• Handle incoming and outgoing correspondence, emails, documents, and calls.
• Maintain proper filing systems for physical and electronic documents.
• Prepare letters, memos, reports, forms, and other administrative documents.
• Monitor office supplies and arrange purchases when required.
• Coordinate office maintenance and liaise with suppliers and service providers.
• Maintain employee records and assist with HR administration.
• Coordinate administrative matters between departments and management.

Job description

Manage daily office administration and ensure smooth office operations.

Handle incoming and outgoing correspondence, emails, documents, and calls.

Maintain proper filing systems for physical and electronic documents.

Prepare letters, memos, reports, forms, and other administrative documents.

Monitor office supplies and arrange purchases when required.

Maintain records of company assets, equipment, and office supplies.

Coordinate office maintenance, repairs, and service providers.

Liaise with suppliers, contractors, and external parties when required.

B. Documentation & Record Management

Ensure all company documents are properly filed and updated.

Maintain accurate records and ensure documents can be retrieved easily.

Monitor expiry dates of licences, permits, contracts, insurance, and other relevant documents.

Ensure administrative documents are completed and submitted on time.

Maintain confidentiality of company and employee information.

C. Accounts & Administrative Support

Assist the Accounts Department with administrative documentation.

Prepare and submit purchase requests, purchase orders, invoices, and supporting documents where required.

Follow up on outstanding administrative documents and approvals.

Ensure documents submitted to Accounts are complete and properly supported.

Assist with basic data entry and reconciliation of administrative records.

D. HR & Staff Administration

Maintain employee records and administrative files.

Assist with staff attendance, leave records, and related documentation.

Support onboarding and offboarding administrative processes.

Prepare staff-related letters and documents when required.

Coordinate staff meetings, training, and company activities.

E. Department Coordination

Coordinate administrative matters between Sales, Accounts, Operations, HR, and Management.

Follow up with departments on outstanding documents or actions.

Ensure agreed procedures are followed consistently.

Assist Management in implementing new administrative procedures and improving work processes.

F. Management Support

Prepare reports and information requested by Management.

Arrange meetings and prepare meeting materials where required.

Record and follow up on administrative action items.

Handle ad-hoc administrative assignments from Management.

Maintain professionalism and confidentiality when dealing with company matters

Unlock job insights

Hirer responsiveness Salary match Number of applicants

BH Packaging Supplies specialise in disposable products such as napkin, take away container, cutlery, cups, cleaning chemical, thermal roll and more. Besides, we focuses more in enviromentally friendly products such as straw made from corn and take away box made from sugercane.

BH Packaging Supplies specialise in disposable products such as napkin, take away container, cutlery, cups, cleaning chemical, thermal roll and more. Besides, we focuses more in enviromentally friendly products such as straw made from corn and take away box made from sugercane.

What can I earn as an Administration Executive