Admin Executive

Seng Kong Shutter Industries Sdn Bhd; Subang Jaya; On-site; MYR 36,000 - 50,000; Full time

Job summary

Seng Kong Shutter Industries Sdn Bhd in Subang Jaya is seeking an Administration Executive to support daily operations in a manufacturing environment. You will answer phone calls, handle customer inquiries, and coordinate communications via WhatsApp and email.

The role involves preparing quotation proposals from site visit reports, managing orders, invoicing, DOs and claims, and keeping precise filing records.

Qualifications

• Possess at least STPM and able to read/write English, Mandarin and Malay.
• Fresh graduates are welcome; Mandarin proficiency is preferred.
• Good communication and interpersonal skills; able to work independently.

Responsibilities

• Answer phone calls and respond to customer inquiries; guide walk-in customers via email and WhatsApp.
• Prepare quotation proposals from site visit reports and follow up with clients.
• Coordinate orders with relevant documents (invoice, delivery order, claims) and filing.
• Handle stock checking and stock counts for incoming/outgoing materials from suppliers.
• Assist sales admin in coordinating delivery schedules to meet timelines.
• Support ad hoc administrative tasks.

Skills

Independent

Interpersonal Skills

Proactive

Education

STPM

Tools

MS Office

Job description

To attend/handle phone calls and customer’s enquiries/walk in customers thru emails and whatapps.

To prepare quotation proposal according to site visit report and follow up prospecting clients.

To manage orders coordination work, follow up with, relevant supporting documentation and records for filing. (Invoice, Delivery Order, Claims)

To handle inventory stock checking and stock count for outgoing and incoming materials from suppliers.

To assist sales admin in coordinating delivery schedule to customer’s timeline/deadline

To support ad hoc issues, and all the administrative works

Requirements:

Possess at lease STPM, Must be able to read/write English, Mandarin and Malay. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Must be able to work Monday - Friday 8.30am-5.30pm (1hr Lunch break), Saturday 8.30am-1pm

Required skill(s): MS Office. Independent, Interpersonal Skills

Willing to learn and proactive, able to work independently.

Fresh graduates are encouraged to apply, preferably young enthusiastic.

Good communication and interpersonal skills.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following types of qualifications do you have?
• How would you rate your English language skills?
• How many years' experience do you have as an Administration Executive?
• Do you have customer service experience?
• Do you have previous invoicing experience?

We're a manufacturer of Roller Shutter Door. We sell and install our doors to the construction sites and export to the overseas.

We provide one stop solution for roller shutter door and manufacture most shutter components at our factory.

We are expanding and looking for competent candidates to join our team.

We're a manufacturer of Roller Shutter Door. We sell and install our doors to the construction sites and export to the overseas.

We provide one stop solution for roller shutter door and manufacture most shutter components at our factory.

We are expanding and looking for competent candidates to join our team.

What can I earn as an Administration Executive