Admin Executive (Sales & Operation Support)

Craftwerkz Design Sdn Bhd; Kajang , Bandar Baru Bangi, Seri Kembangan; On-site; MYR 36,000 - 48,000; Full time

Job summary

Craftwerkz Design Sdn Bhd in Kajang, Malaysia, is seeking an admin executive who is responsible, organized and proactive to support daily operations and assist sales and management with orders, quotations, documentation and supplier matters. The ideal candidate has 1–3 years of admin experience, strong MS Office skills, and fluency in English and Mandarin; Bahasa Malaysia is a plus.

You will manage records, coordinate meetings, onboarding, recruitment, and cross-functional tasks in a fast-paced

Qualifications

• Diploma or degree in Business Administration, Business Management, or related field.
• 1–3 years of relevant administrative experience.
• Strong knowledge of Microsoft Office (Excel, Word, PowerPoint).
• Fluent English and Mandarin; Bahasa Malaysia is a plus.
• Detail-oriented with strong follow-up and confidentiality.

Responsibilities

• Coordinate day-to-day administrative and office operations.
• Manage office supplies and general administrative purchases.
• Coordinate office facilities, maintenance and admin matters.
• Organise company meetings and staff events.
• Assist onboarding, offboarding and staff information updates.
• Assist recruitment arrangements including interview follow-up.
• Prepare product information and sales-related documents.
• Follow up on customer orders, artwork approvals, production status and delivery schedules.

Skills

Administrative skills

Detail-oriented

Time management

Organizational skills

Communication skills

Follow-up

Proactive

Multitasking

Education

Diploma or Degree in Business Administration

Tools

Microsoft Office suite

Job description

We are looking for a responsible, organized and proactive Admin Executive to join our team. The successful candidate will support our daily administrative operations and assist the Sales and Management teams in coordinating customer orders, quotations, documentation and supplier-related matters.

This is a suitable position for someone who is detail-oriented, good at follow-up and comfortable working in a fast-paced environment.

Key responsibilities

Manage and coordinate day-to-day administrative and office operations

Manage office supplies, stationery and general administrative purchases

Coordinate office facilities, maintenance and other administrative matters

Assist in organising company meetings, internal activities and staff-related events

Assist with employee onboarding, offboarding and employee information updates

Maintain employee records and relevant HR documentation

Assist with recruitment arrangements, including interview coordination and candidate follow-up

Support the management team with ad-hoc administrative tasks and projects.

Assist in preparing product information, presentation materials and other sales-related documents when required.

Follow up on customer orders, artwork approvals, production status and delivery schedules.

Requirements

Diploma or Degree in Business Administration, Business Management or a related field is preferred

1–3 years of relevant administrative experience preferred

Good working knowledge of Microsoft Office, particularly Excel, Word and PowerPoint

Good command of English and Mandarin to liaise with Mandarin speaking clients. Bahasa Malaysia will be an added advantage

Strong organisational, communication and time management skills

Detail-oriented, responsible, organised and able to maintain confidentiality

Able to work independently with strong follow-up and problem-solving skills

Able to manage multiple tasks and priorities work effectively

Proactive and able to take ownership of assigned responsibilities

Craftwerkz Design Sdn Bhd specialize in festive gifts and paper products, offering high quality of production and designing services. Our creative festive gifts range includes a wide selection of red packets, mandarin orange carrier, red packet holders and packaging. We can also produce all other types of paper products such as notebooks, notepad, diaries and calendars. With our own facilities in Malaysia, Singapore and China, we control and manage the entire production value chain to ensure our products are high quality with short lead times.

Company website: https://www.craftwerkz.com/my/

Craftwerkz Design Sdn Bhd specialize in festive gifts and paper products, offering high quality of production and designing services. Our creative festive gifts range includes a wide selection of red packets, mandarin orange carrier, red packet holders and packaging. We can also produce all other types of paper products such as notebooks, notepad, diaries and calendars. With our own facilities in Malaysia, Singapore and China, we control and manage the entire production value chain to ensure our products are high quality with short lead times.

Company website: https://www.craftwerkz.com/my/