Admin Executive

RUGCON SYSTEM SDN. BHD.; Simpang Ampat; On-site; MYR 36,000 - 58,000; Full time

Job summary

RUGCON SYSTEM SDN. BHD. in Penang, Simpang Ampat, is seeking an Administration Executive to handle daily admin duties and support logistics, import/export, purchasing and inventory operations.

You will coordinate documentation, liaise with service providers and internal teams, and contribute to smooth administrative and operational processes. A five-day work week and statutory leave are provided. This role offers exposure to international trade and Edge AI technology, with training and career

Qualifications

• Diploma or Degree in Business Administration, Logistics, Supply Chain, International Business or a related field
• At least 1 year of relevant working experience
• Relevant experience in administration, logistics, import/export, purchasing or warehouse coordination is preferred
• Basic knowledge of import/export documentation or Malaysian customs procedures is an advantage
• Proficient in Microsoft Office, particularly Word and Excel
• Able to communicate in English and Bahasa Malaysia; Mandarin is an advantage for supplier communication
• Responsible, proactive, detail-oriented and able to work independently
• Five-day work week
• Annual leave, medical leave and public holidays in accordance with Malaysian regulations
• On-the-job training and opportunities to gain hands-on experience in international trade and Edge AI technology

Responsibilities

• Handle daily administrative duties, including data entry, document preparation, filing and general office administration
• Assist in preparing and maintaining import, export, shipping and logistics-related documents
• Liaise with freight forwarders, courier companies, customs agents, suppliers and service providers
• Follow up on shipment schedules, customs clearance, deliveries and related logistics expenses
• Assist with receiving, stock-in, stock-out, inventory records and material management
• Coordinate incoming materials, outgoing shipments and goods handovers with production, warehouse and internal teams
• Assist with purchasing records, supplier communications and document submission to finance or accounting
• Maintain company licences, government correspondence and administrative records

Skills

Microsoft Office

English communication

Bahasa Malaysia communication

Detail-oriented

Education

Diploma or Degree in Business Administration/Logistics/Supply Chain/International Business

Tools

ChatGPT

Generative AI tools

Job description

The Admin Executive handles daily administrative duties and supports logistics, import/export, purchasing and inventory operations. This role involves managing documentation, coordinating with external service providers, and liaising across internal teams to ensure smooth administrative and operational processes.

Key responsibilities

Handle daily administrative duties, including data entry, document preparation, filing and general office administration

Assist in preparing and maintaining import, export, shipping and logistics-related documents

Liaise with freight forwarders, courier companies, customs agents, suppliers and relevant service providers

Follow up on shipment schedules, customs clearance, deliveries and related logistics expenses

Assist with receiving, stock-in, stock-out, inventory records, material management and periodic stocktaking

Coordinate incoming materials, outgoing shipments and goods handovers with production, warehouse and internal teams

Assist with purchasing records, supplier communications and document submission to finance or accounting

Maintain company licences, government correspondence and administrative records, and perform other duties assigned by management

About you

Diploma or Degree in Business Administration, Logistics, Supply Chain, International Business or a related field

At least 1 year of relevant working experience

Relevant experience in administration, logistics, import/export, purchasing or warehouse coordination is preferred

Basic knowledge of import/export documentation or Malaysian customs procedures is an advantage

Proficient in Microsoft Office, particularly Word and Excel

Practical experience using ChatGPT, Gemini or other AI tools for research, document preparation and daily administrative work

Able to communicate in English and Bahasa Malaysia

Mandarin is an advantage for communication with suppliers in China and Taiwan

Responsible, proactive, detail-oriented and able to work independently

Five-day work week

Statutory EPF, SOCSO and EIS contributions

Annual leave, medical leave and public holidays in accordance with Malaysian employment regulations

Year-end bonus and festive bonuses or gifts, subject to company policy and performance

Individual performance incentives and team profit-sharing bonuses, subject to company and individual performance

Annual salary review based on performance

On-the-job training and opportunities to gain hands-on experience in international trade, manufacturing operations and Edge AI technology

Career development opportunities as operations and local team continue to grow

Employee activities, including team gatherings, recreational clubs, family days and company trips

Friendly and collaborative working environment

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Administration Executive?
• Which of the following types of qualifications do you have?
• How would you rate your Bahasa Malaysia language skills?
• Do you have Shipping Documentation experience?
• Which of the following Microsoft Office products are you experienced with?
• Do you have experience using Generative AI Tools?

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What can I earn as an Administration Executive