SENIOR HR & ADMIN EXECUTIVE

ECA ADVANCED SOLUTIONS SDN. BHD.; Seberang Perai; On-site; MYR 45,000 - 78,000; Full time

Job summary

ECA ADVANCED SOLUTIONS SDN. BHD. is seeking a Human Resources and Administration Executive in Penang to manage HR documents, payroll, recruitment, onboarding, and compliance with labour laws.

The role requires strong leadership, confidentiality, and Mandarin-English-Bahasa Melayu proficiency. Responsibilities cover payroll coordination, training planning, employee relations, performance appraisals, and visa applications.

Qualifications

• Minimum Diploma, Bachelor’s Degree in Human Resource Management, Business Administration or the equivalent.
• An excellent understanding of Malaysian Employment Act and Labour Law.
• Strong leadership, management and communication skills.
• A disciplined mentality to implement company policy and changes.
• Proficient and trustworthy in handling sensitive and confidential matters.
• Excellent command of both spoken and written Mandarin, English and Bahasa Melayu.
• Team player with good problem-solving skill, result driven and proactive quality.
• We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers.

Responsibilities

• Maintain HR documents, policies, employee records, and employment contracts.
• Manage the full recruitment process, including job postings, screening, interviews, offers, onboarding, and probation.
• Handle employee lifecycle activities, including confirmation, resignation, and offboarding.
• Coordinate payroll, attendance, leave administration, and statutory submissions.
• Plan and coordinate employee training, HRD Corp claims, and training records.
• Handle employee relations, disciplinary matters, and ensure compliance with labour laws.
• Administer employee performance appraisal, compensation, and benefits.
• Ensure compliance with HR policies, ISO requirements, and government regulations.
• Coordinate Safety, Health & Environmental (SHE) compliance, including scheduled waste management and regulatory submissions.
• Coordinate audits and liaise with government authorities and external agencies.
• Support employment pass and visa application processes.
• Assist with general administrative duties, company licences, contracts, and travel arrangements.
• Perform any other HR and administrative duties assigned by Management.

Skills

Leadership

Communication

Policy implementation

Confidentiality

Multilingual

Team player

Problem solving

Education

Diploma or Bachelor’s Degree in HR/BA or equivalent

Job description

Maintain HR documents, policies, employee records, and employment contracts.

Manage the full recruitment process, including job postings, screening, interviews, offers, onboarding, and probation.

Handle employee lifecycle activities, including confirmation, resignation, and offboarding.

Coordinate payroll, attendance, leave administration, and statutory submissions.

Plan and coordinate employee training, HRD Corp claims, and training records.

Handle employee relations, disciplinary matters, and ensure compliance with labour laws.

Administer employee performance appraisal, compensation, and benefits.

Ensure compliance with HR policies, ISO requirements, and government regulations.

Coordinate Safety, Health & Environmental (SHE) compliance, including scheduled waste management and regulatory submissions.

Coordinate audits and liaise with government authorities and external agencies.

Support employment pass and visa application processes.

Assist with general administrative duties, company licences, contracts, and travel arrangements.

Perform any other HR and administrative duties assigned by Management.

B. Job Competency

Minimum Diploma, Bachelor’s Degree in Human Resource Management, Business Administration or the equivalent

An excellent understanding of Malaysian Employment Act and Labour Law

Strong leadership, management and communication skills

A disciplined mentality to implement company policy and changes

Proficient and trustworthy in handling sensitive and confidential matters

Excellent command of both spoken and written Mandarin, English and Bahasa Melayu.

Team player with good problem-solving skill, result driven and proactive quality.

"We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers."

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Your application will include the following questions:

• Which of the following types of qualifications do you have?
• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources and Administration Executive?
• How many years of payroll experience do you have?
• How many years' experience do you have in employee relations?
• How many years' experience do you have in industrial relations & employment law?
• Which of the following languages are you fluent in?

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What can I earn as a Human Resources and Administration Executive