Admin Executive (Claims & Invoicing)

RODA DESIGN AND BUILD SDN. BHD.; Petaling Jaya; On-site; MYR 33,000 - 50,000; Full time

Job summary

RODA DESIGN AND BUILD SDN. BHD. in Petaling Jaya is seeking an administrative professional to handle expenses, invoicing, attendance, and filing. You will support day-to-day office operations and ensure records are accurate.

The role requires strong Excel skills, English communication, and the ability to manage multiple tasks efficiently. You will work with digital tools and AI-powered processes to streamline admin workflows.

Qualifications

• Experience in administration, claims or invoicing.
• Familiarity with e-Invoice requirements and supporting documentation.
• Proficient in Microsoft Excel for daily admin tasks.
• Good written and spoken English for professional communication.
• Strong attention to detail and organisational skills.
• Able to manage priorities and work independently.
• Comfortable using digital and AI tools to support administrative work.

Responsibilities

• Process expense and transport claims and maintain accurate supporting records.
• Assist with invoicing and e-Invoice documentation.
• Maintain attendance records, administrative reports and organised filing.
• Handle business correspondence and follow up client payments and outstanding documents.
• Coordinate office supplies, deliveries and other routine administrative matters.
• Manage pending tasks, resolve routine queries and raise matters requiring further action.

Job description

Process expense and transport claims and maintain accurate supporting records.

Assist with invoicing and e-Invoice documentation.

Maintain attendance records, administrative reports and organised filing.

Handle business correspondence and follow up client payments and outstanding documents.

Coordinate office supplies, deliveries and other routine administrative matters.

Manage pending tasks, resolve routine queries and raise matters requiring further action.

Key Responsibilities

• Process expense and transport claims and maintain accurate supporting records.

• Assist with invoicing and e-Invoice documentation.

• Maintain attendance records, administrative reports and organised filing.

• Handle business correspondence and follow up client payments and outstanding documents.

• Coordinate office supplies, deliveries and other routine administrative matters.

• Manage pending tasks, resolve routine queries and raise matters requiring further action.

Requirements

• Relevant experience in administration, claims or invoicing.

• Familiarity with e-Invoice requirements and supporting documentation.

• Proficient in Microsoft Excel, including common formulas for everyday administrative work.

• Good written and spoken English for professional communication.

• Strong attention to detail, organisation and practical problem-solving skills.

• Able to manage priorities, work independently and follow through on assigned tasks.

• Comfortable using digital and AI tools to support administrative work.