Admin Clerk

best energy saving technology sdn bhd; Simpang Ampat; On-site; MYR 28,000 - 39,000; Full time

Job summary

Best Energy Saving Technology Sdn Bhd is seeking a detail-oriented Admin Clerk in Simpang Ampat, Penang. The role supports daily operations, filing, correspondence, calendar management, and basic accounting tasks to ensure smooth office function.

The ideal candidate will have a high school diploma, strong MS Office skills, and fluency in English and Malay. Fresh graduates are welcome to apply, and the position offers full-time employment with opportunities for growth.

Qualifications

• High school diploma or equivalent; fresh graduates welcome.
• Proficiency in MS Word and Excel is required.
• Bilingual proficiency in English and Malay is essential.
• Strong organisational skills and ability to manage multiple tasks.
• Experience with basic bookkeeping is a plus.

Responsibilities

• Manage and maintain filing systems, both physical and digital.
• Handle incoming/outgoing correspondence including emails and packages.
• Prepare administrative documents such as forms, reports, and spreadsheets.
• Provide general admin support to managers and staff.
• Assist with scheduling meetings and maintaining calendars.
• Perform accurate data entry tasks.
• Assist with coordinating office events and activities.
• Answer phones and direct calls to departments.
• Maintain office supplies inventory and place orders as needed.
• Assist with basic accounting tasks like invoice processing and expense tracking.

Skills

MS Office

English proficiency

Malay proficiency

Data entry

Organisational skills

Attention to detail

Independent & team work

Basic bookkeeping

Education

High school diploma or equivalent

Tools

MS Word

MS Excel

Accounting software

Job description

About the role

We are seeking a detail-oriented and organised Admin Clerk to join our team at Best Energy Saving Technology Sdn Bhd. This is a full-time position based in Simpang Ampat, Penang. As an Admin Clerk, you will be the backbone of our administrative operations, providing essential support to ensure the smooth running of our daily business activities. This role is crucial in maintaining efficient office procedures and supporting various departments across the organisation.

Key responsibilities

• Manage and maintain filing systems, both physical and digital, ensuring all documents are organised and easily retrievable
• Handle incoming and outgoing correspondence, including emails, letters and packages
• Prepare and process administrative documents such as forms, reports and spreadsheets
• Provide general administrative support to managers and staff members as required
• Assist with scheduling meetings, appointments and maintaining calendars
• Perform data entry tasks with accuracy and attention to detail
• Support the coordination of office events and activities
• Answer phones and direct calls to the appropriate departments or individuals
• Maintain office supplies inventory and place orders when necessary
• Assist with basic accounting tasks such as invoice processing and expense tracking

What we're looking for

• High school diploma or equivalent; additional qualifications in administration or office management are advantageous. Fresh graduate welcome.
• Proficiency in Microsoft Office applications (Word, Excel)
• Strong written and verbal communication skills in English and Malay are required.
• Excellent organisational skills with the ability to manage multiple tasks and prioritise effectively
• Strong attention to detail and accuracy, particularly when handling sensitive documents
• Ability to work independently as well as collaboratively within a team environment
• Reliable and punctual with a professional approach to work
• Experience with basic bookkeeping or accounts administration is a plus
• Familiarity with office management software or database systems would be beneficial
• Willingness to learn new systems and processes relevant to our business operations

What we offer

At Best Energy Saving Technology Sdn Bhd, we are committed to creating a supportive and inclusive workplace. We offer:

• Competitive salary commensurate with experience and qualifications
• Opportunities for professional development and skills training
• A collaborative and friendly working environment
• Flexible working arrangements where possible
• Health and wellness initiatives to support employee wellbeing
• Career progression opportunities within the organisation