Admin Executive

Eternity Recruitment; Kuala Lumpur; On-site; MYR 33,000 - 58,000; Full time

Benefits offered by this job

Annual leave

Medical allowances

Team building activities

Transport allowance

Snacks and drinks

5-day work week

Job summary

Eternity Recruitment in Kuala Lumpur is seeking a detail-oriented administrator to support daily operations and keep office systems running smoothly.

You’ll handle records, procurement, events coordination, onboarding, and reporting, with a focus on accuracy and efficiency. The role requires strong organizational skills and the ability to multitask in a fast-paced environment.

Qualifications

• Diploma or higher in Business Administration, Management or HR.
• 1–2 years in administration, office management or coordination.
• Strong organisational, time-management and problem-solving skills.

Responsibilities

• Provide day-to-day administrative support for smooth office operations.
• Maintain and update office records, files and databases.
• Coordinate procurement and track office supplies and inventory.
• Ensure processes are efficient, documented and compliant with policies.
• Plan and coordinate events, meetings and team-building activities.
• Support onboarding and offboarding with workstation setup and access cards.
• Prepare administrative reports, trackers and summaries for management.

Skills

Organisational skills

Time management

Multitasking

Independent worker

Confidential handling

Microsoft Office

Google Workspace

English, Mandarin, Malay (trilingual)

Immediate start

Education

Diploma or higher in Business Administration / Management / HR

Tools

Microsoft Office

Google Workspace

Google Admin Console

Job description

Eternity Recruitment – Kuala Lumpur, Kuala Lumpur

We’re seeking a highly organized, proactive and detail-oriented individual to join our young and energetic team! You’ll support a wide range of administrative tasks to keep daily operations smooth and efficient.

What You’ll Do:

• Provide day-to-day administrative support to ensure smooth office operations.
• Maintaining and updating office records, files and databases accurately.
• Coordinate office procurement, including sourcing, ordering, and tracking of office supplies and inventory.
• Ensure administrative processes are efficient, well-documented, and compliant with company policies.
• Plan and coordinate employee engagement initiatives, company events, meetings, and team-building activities.
• Coordinate with internal departments to support administrative tasks and resolve requests promptly.
• Manage office vendors and service providers, including maintenance, repairs, utilities, and other office-related services.
• Monitor office facilities to ensure the workplace is clean, safe, organized, and properly maintained.
• Assist with invoice verification, payment documentation, petty cash, and administrative expense claims where applicable.
• Support employee onboarding and offboarding arrangements, including workstation setup, access cards, equipment coordination, and administrative documentation.
• Prepare and maintain administrative reports, trackers, and summaries as required by management.
• Perform any other ad-hoc administrative duties assigned by the superior or management.

What We’re Looking For:

• At least a Diploma or higher in Bachelor’s Degree in Business Administration, Management, Human Resources, or a related field.
• Minimum 1–2 years of relevant experience in administration, office management, office coordination, or a similar role.
• Strong organisational, time-management, logical thinking, and problem-solving skills, with the ability to multitask and prioritise effectively.
• Proactive, detail-oriented, responsible, and demonstrates strong initiative, with the ability to work independently.
• Able to handle confidential and sensitive information professionally.
• Good command of Mandarin, English, and Malay.
• Proficient in using Microsoft Office (Word, Excel, Power Point).
• Proficient in Google Workspace tools, including Google Drive, Calendar, and Admin Console is added advantage.
• Able to start work immediately or within short notice is preferred.

What We Offer:

• Generous annual leave, medical leave, and birthday leave entitlement.
• Comprehensive medical, dental, and optical allowances.
• Regular staff gatherings and yearly team building activities.
• Annual increment & performance bonus opportunities.
• Transport allowance provided.
• Free flow of snacks and drinks in the office.
• Work-life balance with 5 working days: Mon – Thu: 9:00 AM – 5:30 PM, Fri (Family Day): 9:00 AM – 5:00 PM