Admin Executive

Direct Imaging & Sound Sdn Bhd; Selangor; On-site; MYR 36,000 - 58,000; Full time

Benefits offered by this job

Competitive salary

Structured working environment

Accessible location

Job summary

Direct Imaging & Sound Sdn Bhd is seeking an Admin Executive to join our team in Petaling Jaya, Selangor. This full-time role supports multiple departments and senior management, ensuring efficient operation of administrative functions.

You will handle scheduling, correspondence, records, meetings, and basic financial documentation while maintaining confidentiality and professional standards in a collaborative environment.

Qualifications

• Diploma or equivalent in Business Administration or related field.
• Proven administrative or office support experience.
• Strong organizational and time-management abilities.

Responsibilities

• Manage general administrative tasks including scheduling, correspondence, and document organisation.
• Provide comprehensive support to senior management and other departments.
• Maintain accurate records, files and databases.
• Coordinate meetings, events and office functions, including venues and materials.
• Handle incoming and outgoing communications via email, phone and post.
• Process invoices, expenses and other financial documents with accuracy.
• Manage office supplies and equipment inventory.
• Perform ad hoc duties and special projects as required by management.
• Coordinate logistics and delivery arrangements.

Skills

Administrative experience

Organisational skills

Microsoft Office

Attention to detail

Discretion

Communication

Team collaboration

Education

Diploma or related field

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Direct Imaging & Sound Sdn Bhd is seeking an Admin Executive to join our team in Petaling Jaya, Selangor. This is a full-time position that plays a vital role in ensuring the smooth and efficient operation of our administrative functions. As an Admin Executive, you will be the backbone of our office operations, providing essential support to various departments and senior management. This role is strategically important to maintaining organisational efficiency and enabling our teams to focus on their core responsibilities.

What you'll be doing

• Managing general administrative tasks including scheduling, correspondence, and document organisation
• Providing comprehensive support to senior management and other departments as required
• Maintaining accurate and updated records, files, and databases
• Coordinating meetings, events and office functions, including arranging venues and preparing materials
• Handling incoming and outgoing communications via email, telephone and post
• Processing invoices, expenses and other financial documentation with accuracy and attention to detail
• Managing office supplies and equipment inventory
• Performing ad hoc duties and special projects as assigned by management
• Coordinating logistics and delivery arrangements

What we're looking for

• Proven experience in an administrative or office support role, preferably within a professional business environment
• Excellent organisational and time management skills, with the ability to prioritise multiple tasks effectively
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook
• Attention to detail with a commitment to accuracy in all work undertaken
• Professional demeanour with strong interpersonal skills and the ability to work collaboratively with colleagues at all levels
• Ability to maintain confidentiality and handle sensitive information with discretion
• Flexibility and adaptability in response to changing priorities and requirements
• Diploma or equivalent qualification in Business Administration, Office Management or a related field is preferred
• Experience with office management systems or administrative software packages would be beneficial

What we offer

• Competitive salary package commensurate with experience and qualifications
• Full-time employment with a professional and collaborative workplace culture
• A structured working environment in Petaling Jaya with excellent accessibility
• Exposure to diverse operational areas, enabling you to build a broad range of administrative expertise
• A supportive team environment where your contributions are valued and recognised

About us

Direct Imaging & Sound Sdn Bhd is a professional organisation dedicated to delivering quality services and solutions. We pride ourselves on maintaining a workplace culture that values efficiency, professionalism and teamwork. Our commitment to excellence extends across all aspects of our business, and we believe that a well‑organised administrative foundation is essential to our success. We are looking for dedicated individuals who share our commitment to high standards and who are passionate about contributing to a dynamic and growing organisation.