Admin Executive

KC Associates (M) Sdn. Bhd.; Puchong; On-site; MYR 28,000 - 39,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Health Insurance

Company Activities

Company Trip

Flexi working hours

Compassionate Leave

EIS

5 Working Days

Annual Bonus

Job summary

KC Associates (M) Sdn. Bhd. is seeking a capable administrative assistant to provide comprehensive support across the team in a busy office environment. The role involves handling correspondence, scheduling meetings, and maintaining filing systems both physically and digitally.

You will also manage phone calls and emails, assist with data entry, and help with basic accounting and tax tasks as needed. Strong time management and teamwork are essential for success.

Qualifications

• Provide comprehensive administrative support to the team.
• Maintain accurate and organized filing systems (physical and digital).
• Handle incoming/outgoing communications, including calls and emails.
• Assist with data entry and updating client records with accuracy.

Responsibilities

• Manage and maintain office filing system and secure storage.
• Handle mail, deliveries, and distribute to relevant staff.
• Provide meeting scheduling, calendars management, and minutes preparation.

Skills

Administrative support

Filing & records management

Communication

Data entry accuracy

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Provide comprehensive administrative support to the team, including managing correspondence, scheduling appointments, and organizing meetings.

Maintain accurate and organized filing systems, both physical and digital, ensuring easy retrieval of important documents and client information.

Handle incoming and outgoing communications, including answering phone calls, responding to emails, and directing inquiries to the appropriate personnel.

Assist with data entry and update client records in the company database with a high degree of accuracy and attention to detail.

Manage office supplies inventory, place orders as needed, and ensure the office environment is tidy and well-maintained.

Support the accounting and tax team with basic administrative tasks, such as document preparation, photocopying, and scanning.

Demonstrate excellent time management and organizational skills to prioritize tasks effectively and meet deadlines in a fast-paced environment.

Utilize strong communication skills to interact professionally with clients, colleagues, and external partners.

Apply problem-solving abilities to address and resolve day-to-day office challenges efficiently.

Collaborate effectively with team members, demonstrating strong teamwork and a willingness to assist others.

Requirement

• Provide comprehensive administrative support to the team, including managing correspondence, scheduling appointments, and organizing meetings.
• Maintain accurate and organized filing systems, both physical and digital, ensuring easy retrieval of important documents and client information.
• Handle incoming and outgoing communications, including answering phone calls, responding to emails, and directing inquiries to the appropriate personnel.
• Assist with data entry and update client records in the company database with a high degree of accuracy and attention to detail.
• Manage office supplies inventory, place orders as needed, and ensure the office environment is tidy and well-maintained.
• Support the accounting and tax team with basic administrative tasks, such as document preparation, photocopying, and scanning.
• Demonstrate excellent time management and organizational skills to prioritize tasks effectively and meet deadlines in a fast-paced environment.
• Utilize strong communication skills to interact professionally with clients, colleagues, and external partners.
• Apply problem-solving abilities to address and resolve day-to-day office challenges efficiently.
• Collaborate effectively with team members, demonstrating strong teamwork and a willingness to assist others.

Responsibility

• Manage and maintain the office filing system, ensuring all documents are organized, accessible, and securely stored.
• Handle incoming and outgoing mail, courier services, and deliveries, distributing them to the appropriate personnel in a timely manner.
• Provide administrative support to the team, including scheduling meetings, managing calendars, and preparing meeting agendas and minutes.
• Assist with data entry and maintaining accurate records in various company databases and systems.
• Coordinate office supplies, including monitoring inventory, placing orders, and ensuring the availability of necessary resources.
• Act as a point of contact for internal and external inquiries, professionally handling phone calls, emails, and visitor reception.
• Support the preparation of reports, presentations, and other documents as required by management.
• Assist in the onboarding process for new employees, including preparing necessary documentation and workspace setup.
• Maintain a clean and organized office environment, ensuring common areas are tidy and presentable.
• Perform general administrative tasks such as photocopying, scanning, and faxing documents.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance
• Company Activities
• Company Trip
• Flexi working hours
• Compassionate Leave
• EIS
• 5 Working Days
• Annual Bonus