Admin Executive

Recharge Xolutions Sdn Bhd; Kuala Lumpur; On-site; MYR 3,200 - 4,200; Full time

Job summary

Recharge Xolutions Sdn Bhd is seeking a reliable Admin Executive to manage petty cash documentation and general administrative paperwork in our Kuala Lumpur office. You will ensure accurate financial records for petty cash transactions and maintain organized, up-to-date documents to support daily operations.

The role emphasizes meticulous record-keeping, timely filing, and cross-checking invoices against orders.

Qualifications

• Experience in admin/clerical role preferred.
• Basic bookkeeping/petty cash handling knowledge.
• Detail-oriented, organized, and trustworthy with financial documentation.
• Proficient in MS Office (Word, Excel)

Responsibilities

• Record all petty cash disbursements and receipts accurately.
• Maintain petty cash log/ledger with dates, amounts, and purposes.
• Collect and file supporting receipts/invoices for each transaction.
• Reconcile petty cash balance periodically (daily/weekly/monthly).
• Prepare petty cash replenishment requests.
• Report discrepancies to supervisor/finance immediately.
• Organise and file company documents (physical and digital).
• Check and verify invoices against purchase orders/delivery orders for accuracy.
• Flag discrepancies in invoices and follow up with vendors or relevant departments.
• Ensure invoices are properly approved before payment processing.
• Prepare, process, and distribute internal memos, letters, and forms.
• Maintain proper filing systems for easy retrieval.
• Handle data entry and record-keeping tasks.
• Ensure documents are properly signed, stamped, and archived.
• Assist with correspondence and document tracking.

Skills

Detail-oriented

Organized

Trustworthy

Data entry

Tools

MS Office

Excel

Job description

We are looking for a reliable and detail-oriented Admin Executive to manage petty cash documentation and general administrative paperwork. The ideal candidate will ensure accurate financial record-keeping for petty cash transactions and maintain organized, up-to-date administrative documents and files to support smooth day-to-day office operations.

Key Responsibilities

• Record all petty cash disbursements and receipts accurately
• Maintain petty cash log/ledger with dates, amounts, and purposes
• Collect and file supporting receipts/invoices for each transaction
• Reconcile petty cash balance periodically (daily/weekly/monthly)
• Prepare petty cash replenishment requests
• Report discrepancies to supervisor/finance immediately
• Organise and file company documents (physical and digital)
• Check and verify invoices against purchase orders/delivery orders for accuracy
• Flag discrepancies in invoices and follow up with vendors or relevant departments
• Ensure invoices are properly approved before payment processing
• Prepare, process, and distribute internal memos, letters, and forms
• Maintain proper filing systems for easy retrieval
• Handle data entry and record-keeping tasks
• Ensure documents are properly signed, stamped, and archived
• Assist with correspondence and document tracking

Location

MyTown Cheras, accessible by MRT

Requirements

• Prior experience in an admin or clerical role preferred
• Basic bookkeeping/petty cash handling knowledge
• Proficient in MS Office (Word, Excel)
• Detail-oriented, organized, and trustworthy with financial documentation