Admin Executive

Citadel Trustee Berhad; Kuala Lumpur; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Generous annual leave and sick leave

Career development opportunities

Flexible work arrangements

Job summary

Citadel Trustee Berhad in Kuala Lumpur seeks an Admin Executive to support day-to-day office operations with accuracy and discretion. This full-time role offers growth and development within a collaborative team.

You will perform data entry, manage records, maintain filing systems, prepare reports and presentations, and provide backup support as needed, while upholding confidentiality and data protection standards.

Qualifications

• At least 1 year of experience in an administrative or office support role.
• Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• Strong written and verbal communication skills, with a professional and courteous manner.

Responsibilities

• Perform accurate data entry and maintain up-to-date records.
• Merge, consolidate, and manage data from multiple sources.
• Verify, review, and clean data to ensure completeness and accuracy.
• Maintain well‑organised digital and physical filing systems.
• Assist with general administrative tasks.
• Provide backup support for other administrative team members as needed.
• Handle general office duties such as filing, data entry, and document management.
• Assist with the preparation of reports, presentations, and other documents, if needed.

Skills

Organisational skills

Time management

Written and verbal communication

Teamwork

Attention to detail

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

About the role

Citadel Trustee Berhad is seeking a highly organised and detail-oriented Admin Executive to join our team in Kuala Lumpur. As an Admin Executive, you will play a crucial role in supporting the smooth operation of our office and assisting with a variety of administrative tasks. This is a full-time position with opportunities for growth and development.

What you'll be doing

• Perform accurate data entry and maintain up-to-date records
• Merge, consolidate, and manage data from multiple sources
• Verify, review, and clean data to ensure completeness and accuracy
• Maintain well‑organised digital and physical filing systems
• Assist with general administrative tasks
• Providing backup support for other administrative team members as needed
• Handling general office duties such as filing, data entry, and document management
• Assisting with the preparation of reports, presentations, and other documents, if needed

Confidentiality & Data Protection

• Handle all client, trust, and company information with strict confidentiality
• Ensure that sensitive documents and information are not disclosed to any unauthorized parties
• Comply with internal policies, regulatory requirements, and data protection standards
• Maintain proper safeguarding, storage, and control of both physical and electronic records

What we're looking for

• At least 1 year of experience in an administrative or office support role
• Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines
• Strong written and verbal communication skills, with a professional and courteous manner
• Proficient in the use of Microsoft Office suite, including Word, Excel, and PowerPoint
• Attention to detail and a commitment to accuracy in all work performed
• Adaptability and the ability to work well in a team‑oriented environment

What we offer

At Citadel Trustee Berhad, we are committed to providing a supportive and enriching work environment for our employees. In addition to a competitive salary, we offer a range of benefits, including:

• Generous annual leave and sick leave entitlements
• Opportunities for professional development and career advancement
• A collaborative and inclusive company culture
• Flexible work arrangements to support work-life balance

About us

Citadel Trustee Berhad is a leading provider of trust services in Malaysia, offering a wide range of solutions to individuals and organisations. With a reputation for excellence and a commitment to innovation, we are dedicated to helping our clients achieve their goals. Join our team and be a part of our exciting journey.

We are an independent private trust company dedicated to the administration of trusts and other wealth arrangements such as individuals, family offices, businesses, and foundations or cooperatives.

We are an independent private trust company dedicated to the administration of trusts and other wealth arrangements such as individuals, family offices, businesses, and foundations or cooperatives.