ADMIN EXECUTIVE

Legacy Trustee Berhad; Johor Bahru; On-site; MYR 36,000 - 58,000; Full time

Benefits offered by this job

Annual Performance Bonus

Medical Coverage Benefits

Career Growth Opportunity

Job summary

Legacy Trustee Berhad is seeking an Admin to manage front office operations and provide administrative support in Johor Bahru, Malaysia. The role covers handling documentation, courier tasks, vendor coordination, membership management, and assisting with event logistics, ensuring a professional, efficient workplace.

The ideal candidate holds a Diploma or Bachelor’s Degree in Business Administration or related field, demonstrates strong organizational skills, and can work independently or as part

Qualifications

• Strong organizational and multitasking skills.
• Good communication and interpersonal abilities.
• Attention to detail and accuracy.
• Proficient in Microsoft Office.
• Ability to work independently and in a team.
• High integrity, discretion, and professionalism.

Responsibilities

• Welcome visitors, clients, and consultants professionally.
• Handle inquiries via phone, email, or WhatsApp, elevate when necessary.
• Maintain office cleanliness, meeting rooms, pantry, and workstations.
• Manage meeting room schedules and daily upkeep tasks.
• Maintain filing systems for invoices, receipts, courier logs, and sensitive documents.
• Prepare and arrange courier collections, track deliveries, and follow up as needed.
• Track and manage office supplies, coordinate vendor quotations, and maintain inventory logs.
• Support HQ-led events, incentive trips, and roadshows, assist with logistics, documentation, and payments.
• Process membership renewals and new applications; send reminders and maintain records.

Skills

Organizational Skills

Multitasking

Communication

Attention to Detail

Microsoft Office

Independent Work

Team Collaboration

Education

Diploma or Bachelor's Degree in Business Administration or related field

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Legacy Trustee Berhad is a distinguished entity in Malaysia's Trust services industry, dedicated to safeguarding the financial legacies of both individuals and institutions. As a fully licensed and independent Trust company, we have established a reputation for excellence, integrity, and innovation since our inception.

JOB SUMMARY

We are looking for an Admin to manage front office operations and provide administrative support. The role includes handling documentation, courier and vendor coordination, membership management, and assisting with event logistics. The admin will be the first point of contact for visitors and internal teams, ensuring smooth operations and high professional standards.

BENEFITS

• Annual Performance Bonus
• Medical Coverage Benefits
• Career Growth Opportunity

JOB DESCRIPTIONS

Welcome visitors, clients, and consultants professionally.

Handle inquiries via phone, email, or WhatsApp, elevate when necessary.

Maintain office cleanliness, meeting rooms, pantry, and workstations.

Manage meeting room schedules and daily upkeep tasks.

Maintain filing systems for invoices, receipts, courier logs, and sensitive documents.

Prepare and arrange courier collections, track deliveries, and follow up as needed.

Track and manage office supplies, coordinate vendor quotations, and maintain inventory logs.

Support HQ-led events, incentive trips, and roadshows, assist with logistics, documentation, and payments.

Process membership renewals and new applications; send reminders and maintain records.

JOB REQUIREMENTS

Diploma or Bachelor’s Degree in Business Administration or any related field.

Strong organizational and multitasking skills.

Good communication and interpersonal abilities.

Attention to detail and accuracy.

Proficient in Microsoft Office.

Ability to work independently and in a team.

High integrity, discretion, and professionalism.

Ability to work independently and manage multiple priorities.

Willing to work in Johor Bahru (Taman Molek).