Trust Administration & Operation Executive

Virtue Trustee Berhad; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Professional development opportunities

Career progression

Work-life balance

Job summary

Virtue Trustee Berhad in Kuala Lumpur is seeking a Trust Administration & Operation Executive to join our dynamic team on a full-time basis. You will manage administrative and operational functions to support high-quality trustee services, ensuring compliance and efficient trust operations.

The ideal candidate holds a diploma or degree in Finance/Accounting/Business Admin, with 1-2 years in trust or related roles, strong organization, and excellent English and Bahasa Malaysia communication.

Qualifications

• Diploma or Bachelor's degree in Finance, Accounting, Business Administration or related field.
• 1-2 years' experience in trust administration or related administrative roles.
• Strong organisational and time-management abilities.
• Excellent written and verbal communication in English and Bahasa Malaysia.

Responsibilities

• Process trust administration tasks, including document prep, filing and record-keeping.
• Assist in preparing trust accounts, financial statements and beneficiary reporting.
• Liaise with clients, legal advisors and external parties to facilitate processes.
• Maintain accurate trust files and databases, ensuring current information.
• Support trustee duties, including distributions, asset safeguarding and beneficiary communication.
• Monitor compliance with trust deeds, regulations and internal policies.
• Coordinate meetings and correspondence among trustees, beneficiaries and parties.
• Provide admin support to senior staff and enhance department efficiency.
• Identify discrepancies and report issues to support governance and risk management.

Skills

Organisational skills

Time management

Communication skills

Bilingual (English, Bahasa Malaysia)

Education

Diploma/Bachelor's degree in Finance/Accounting/Business Administration

Tools

Microsoft Office

Trust administration software

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Trust Administration & Operation Executive

Virtue Trustee Berhad is seeking a Trust Administration & Operation Executive to join our dynamic team in Kuala Lumpur on a full-time basis. This role is pivotal to ensuring the smooth and efficient operation of our trust administration services. You will be responsible for managing critical administrative and operational functions that support the delivery of high-quality trustee services to our clients. As a Trust Administration & Operation Executive, you will play a vital role in maintaining the integrity and efficiency of our trust operations whilst ensuring compliance with all relevant regulations and procedures.

Key responsibilities

• Processing trust administration tasks, including document preparation, filing, and record-keeping to ensure all trust matters are properly documented and maintained
• Supporting the preparation of trust accounts, financial statements and regular reporting to beneficiaries and relevant stakeholders
• Liaising with clients, legal advisors, accountants and other external parties to facilitate smooth trust administration processes
• Maintaining accurate and organised trust files and databases, ensuring all information is current and readily accessible
• Assisting with the execution of trustee duties, including distribution management, asset safeguarding and beneficiary communication
• Monitoring compliance with trust deed provisions, regulatory requirements and internal policies and procedures
• Coordinating meetings and correspondence between trustees, beneficiaries and other relevant parties
• Providing administrative support to senior staff and contributing to the operational efficiency of the trust department
• Identifying and reporting potential issues or discrepancies to ensure proper governance and risk management

What we're looking for

• Diploma or Bachelor's degree in Finance, Accounting, Business Administration or a related field
• Minimum of 1- 2 years' experience in trust administration, legal administration or related administrative roles
• Strong organisational and time management skills with the ability to manage multiple tasks simultaneously
• Excellent written and verbal communication skills in English and Bahasa Malaysia
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and familiarity with trust administration software
• Attention to detail with a strong commitment to accuracy and maintaining confidentiality
• Knowledge of Malaysian trust law, regulatory requirements and trustee obligations
• A proactive approach to problem-solving and a willingness to learn and develop new skills
• Strong interpersonal skills with the ability to work effectively in a team environment
• Professional and courteous demeanour when dealing with clients and colleagues

What we offer

• Competitive salary and comprehensive benefits package commensurate with experience
• Opportunities for professional development and training in trust administration and financial services
• Career progression prospects within a growing and established trustee organisation
• Supportive and collaborative work environment with experienced mentors and colleagues
• Work-life balance initiatives to support employee wellbeing and job satisfaction
• Access to employee assistance programmes and health and wellness support

About us

Virtue Trustee Berhad is a leading trustee company in Malaysia, committed to providing comprehensive and professional trust administration services to individuals, families and corporate clients. With a reputation built on integrity, expertise and client-centric service delivery, we pride ourselves on maintaining the highest standards of professionalism and regulatory compliance. Our team of experienced professionals is dedicated to safeguarding our clients' interests whilst delivering efficient and reliable trustee solutions. We foster a collaborative and inclusive workplace culture where employees are valued, supported and encouraged to grow their careers in the financial services sector.