Legal Executive

ZICO Trust (M) Berhad; Petaling Jaya; On-site; MYR 45,000 - 76,000; Full time

Job summary

ZICO Trust (M) Berhad is seeking a diligent Legal & Operations Administration professional to support trust-related legal documents, compliance, and estate planning tasks in a strict regulatory environment.

You will assist in document preparation, ensure regulatory alignment, and coordinate with internal teams and regulators. The role requires a law degree and 1–3 years of relevant experience, with fluency in Malay and English.

Qualifications

• 1–3 years of relevant experience in Trust Administration, Legal Practice, Banking Operations, or regulated financial services.
• A Law Degree is required.
• Proven working experience in the legal field.
• Knowledge of KYC and AML practices is a plus.
• Fluent in Bahasa Malaysia and English.

Responsibilities

• Assist in the preparation, review, and maintenance of trust-related legal documents.
• Ensure trust structures comply with applicable laws, regulatory requirements, and internal governance policies.
• Support KYC, AML, and due diligence processes.
• Maintain accurate and up-to-date trust records, registers, and statutory documentation.
• Collaborate with legal advisors, regulators, and internal compliance teams as needed.
• Coordinate execution, safekeeping, and distribution of trust documentation.
• Monitor ongoing trust administration matters, amendments, updates, and variations.
• Ensure timely documentation flow between internal teams and external stakeholders.
• Support audit requirements and regulatory filings.

Skills

Excellent communication

Strong organizational skills

Analytical skills

Microsoft Office

Attention to detail

Education

Law degree

Tools

Microsoft Office

Job description

Full time : On site – no work from home / hybrid

DUTIES & RESPONSIBILITIES :

Legal & Operations Administration

• Assist in the preparation, review, and maintenance of trust related legal documents.
• Ensure trust structures comply with applicable trust laws, regulatory requirements, and internal governance policies.
• Support Know-Your-Customer (KYC), Anti-Money Laundering (AML), and due diligence processes.
• Maintain accurate and up to date trust records, registers, and statutory documentation.
• Liaise with legal advisors, regulators, and internal compliance teams when required.

Operational & Trust Administration

• Coordinate the execution, safekeeping, and distribution of trust documentation.
• Monitor ongoing trust administration matters, including amendments, updates, and variations.
• Ensure timely and accurate documentation flow between internal teams and external stakeholders.
• Support trust related operational reporting and audit requirements.
• Complete administrative tasks within specified timelines to support operational efficiency.

Legal & Documentation

• Prepare and vet wills, trust, and related estate planning documents.
• Assist in structuring and implementing estate planning solutions in accordance with applicable laws.
• Ensure all legal and estate planning documentation meets regulatory, legal, and internal standards.

Regulatory & Compliance

• Maintain a strong understanding of laws and regulations governing trusts, wills, and estate planning.
• Ensure continuous compliance with regulatory standards, internal policies, and procedural guidelines.
• Support compliance reviews and regulatory inspections when required.

Reporting & Documentation

• Prepare trust-related reports, statements, and regulatory filings as required.
• Maintain accurate and up-to-date records in accordance with audit and regulatory standards.
• Support audit and internal reviews by providing necessary documentation and explanations.
• Collaborate effectively with clients, internal teams, and external professionals to ensure smooth coordination and successful outcomes.
• Keep up-to-date with internal processes, regulatory changes, and industry best practices to enhance accuracy, efficiency, and compliance in daily operations.
• Collaborate with various departments to optimize operational procedures and ensure effective teamwork across the organization.

Additional Responsibilities

• Perform other relevant tasks as assigned by senior management to support the efficient operation of the business.

JOB REQUIREMENTS :

• 1–3 years of relevant experience in Trust Administration, Legal Practice, Banking Operations, or a regulated financial services environment.
• Possess a Law Degree.
• Proven working experience in legal field.
• Proven knowledge of legal requirements and controls (e.g. Anti-Money Laundering / Syariah, etc.).
• Experience in the legal, insurance, financial services, or will-writing services will be an added advantage.
• Knowledge of KYC and AML practices is an added advantage.
• Fluent in Bahasa Malaysia and English.
• Proficient in Microsoft Office application and other relevant software.
• Excellent written and verbal communication skills, with the ability to offer valuable insights.
• Ability to work effectively in a fast-paced environment with minimal supervision.
• Excellent interpersonal skills, with the ability to engage effectively with diverse audiences.
• Strong organizational skills and the ability to prioritize tasks under pressure.
• Experience in handling confidential information securely.
• Strong analytical and problem-solving skills, with the ability to assess legal challenges and provide strategic solutions.
• Familiarity with industry practices and professional standards.