Admin Executive

Alliance Steel; Kuala Lumpur; On-site; MYR 36,000 - 54,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Allowance Provided

Job summary

Alliance Steel is seeking a proactive Admin Executive in Kuala Lumpur to support daily administrative operations, coordinate documentation, manage scheduling, and maintain smooth office workflows.

Candidates should hold a Diploma or Bachelor’s degree in Business Administration, Management, Office Administration, or related fields; with 1–3 years of experience, strong English, and the ability to work independently and meet deadlines.

Qualifications

• 1–3 years of administrative or office support experience.
• Diploma or Bachelor’s degree in Business Administration, Management, Office Administration or related fields.
• Excellent written and spoken English and professional attitude.

Responsibilities

• Managing office operations and administrative procedures.
• Handling correspondence, emails, phone calls, and scheduling.
• Preparing reports, letters, and presentations.
• Maintaining filing systems and company records.
• Coordinating meetings, travel arrangements, and appointments.
• Assisting HR or finance with basic administrative tasks.
• Monitoring office supplies and vendor coordination.
• Supporting management with clerical tasks and ensuring smooth workflow.

Skills

Strong communication

Time management

Organizational skills

Multitasking

Problem-solving

Education

Diploma/ Bachelor in Business Administration

Diploma/ Bachelor in Management

Diploma/ Bachelor in Office Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Email systems

Data entry

Filing systems

Online meeting tools

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

1–3 years of administrative or office support experience (for junior roles)

Experience in:

• Office coordination
• Documentation
• Scheduling

Technical Skills

• Proficiency in Microsoft Excel, Microsoft Word, and Microsoft PowerPoint
• Familiarity with:
  • Filing systems
  • Online meeting tools
• Basic knowledge of accounting or HR systems is sometimes preferred

Soft Skills

• Good organizational and multitasking abilities
• Time management
• Problem-solving mindset
• Professional attitude and teamwork

Language Requirements

• Good written and spoken English
• Additional languages may be an advantage depending on the company

Other Requirements

• Ability to work independently
• Able to meet deadlines
• Good record-keeping and confidentiality awareness
• Sometimes requires own transport or willingness to travel locally

Requirement

Education

• Diploma or Bachelor’s degree in:
  • Business Administration
  • Management
  • Office Administration
  • Related fields

Experience

• 1–3 years of administrative or office support experience (for junior roles)
• Experience in:
  • Office coordination
  • Documentation
  • Scheduling
  • Customer or vendor communication

Technical Skills

• Proficiency in Microsoft Excel, Microsoft Word, and Microsoft PowerPoint
• Familiarity with:
  • Email systems
  • Data entry
  • Filing systems
  • Online meeting tools
• Basic knowledge of accounting or HR systems is sometimes preferred

Soft Skills

• Strong communication skills
• Good organizational and multitasking abilities
• Time management
• Attention to detail
• Problem-solving mindset
• Professional attitude and teamwork

Language Requirements

• Good written and spoken English
• Additional languages may be an advantage depending on the company

Other Requirements

• Ability to work independently
• Able to meet deadlines
• Good record-keeping and confidentiality awareness
• Sometimes requires own transport or willingness to travel locally

Responsibility

An Admin Executive is responsible for supporting the daily administrative operations of a company or department. The job scope usually includes a mix of office management, coordination, documentation, and communication tasks.

Typical responsibilities include:

• Managing office operations and administrative procedures
• Handling correspondence, emails, phone calls, and scheduling
• Preparing reports, letters, and presentations
• Maintaining filing systems and company records
• Coordinating meetings, travel arrangements, and appointments
• Assisting HR or finance with basic administrative tasks
• Monitoring office supplies and vendor coordination
• Supporting management with clerical and operational tasks
• Ensuring smooth workflow between departments

Benefits

• EPF
• SOCSO
• Annual Leave
• Allowance Provided