Admin Executive

Alliance Steel; Kampung Gebeng; On-site; MYR 33,000 - 67,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Allowance Provided

Job summary

Alliance Steel is seeking an Admin Executive in Malaysia to support daily administrative operations, coordinate schedules, and maintain records. This role requires strong communication, organization, and attention to detail to ensure smooth workflow across departments.

The ideal candidate will have 1–3 years of admin experience, proficiency in MS Office, and the ability to work independently while meeting deadlines. Local travel may be required and confidentiality is important.

Qualifications

• 1–3 years of administrative or office support experience (for junior roles).
• Experience in office coordination, documentation, scheduling, and customer or vendor communication.
• Proficiency with MS Excel, Word, and PowerPoint; familiarity with email, data entry, filing and online meeting tools.
• Basic knowledge of accounting or HR systems can be preferred.

Responsibilities

• Manage daily administrative operations and office procedures.
• Handle correspondence, emails, phone calls, and scheduling.
• Prepare reports, letters, and presentations.
• Maintain filing systems and company records.
• Coordinate meetings, travel arrangements, and appointments.
• Assist HR or finance with basic admin tasks.
• Monitor office supplies and vendor coordination.
• Support management with clerical tasks to ensure smooth workflow between departments.

Skills

Office coordination

Documentation

Scheduling

Customer or vendor communication

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Email systems

Data entry

Filing systems

Online meeting tools

Attention to detail

Time management

Education

Diploma in Business Administration

Bachelor’s degree in Management

Office Administration

Related fields

Tools

Microsoft Office Suite

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Requirement

• 1–3 years of administrative or office support experience (for junior roles)
• Experience in:
  • Office coordination
  • Documentation
  • Scheduling
  • Customer or vendor communication
• Technical Skills:
  • Proficiency in Microsoft Excel, Microsoft Word, and Microsoft PowerPoint
  • Familiarity with:
    • Email systems
    • Data entry
    • Filing systems
    • Online meeting tools
  • Basic knowledge of accounting or HR systems is sometimes preferred
• Soft Skills:
  • Strong communication skills
  • Good organizational and multitasking abilities
  • Time management
  • Attention to detail
  • Problem-solving mindset
  • Professional attitude and teamwork
• Language Requirements:
  • Good written and spoken English
  • Additional languages may be an advantage depending on the company
• Other Requirements:
  • Ability to work independently
  • Able to meet deadlines
  • Good record-keeping and confidentiality awareness
  • Sometimes requires own transport or willingness to travel locally

Education

• Diploma or Bachelor’s degree in:
  • Business Administration
  • Management
  • Office Administration
  • Related fields

Experience

• 1–3 years of administrative or office support experience (for junior roles)
• Experience in:
  • Office coordination
  • Documentation
  • Scheduling
  • Customer or vendor communication

Technical Skills

• Proficiency in Microsoft Excel, Microsoft Word, and Microsoft PowerPoint
• Familiarity with:
  • Email systems
  • Data entry
  • Filing systems
  • Online meeting tools
• Basic knowledge of accounting or HR systems is sometimes preferred

Soft Skills

• Strong communication skills
• Good organizational and multitasking abilities
• Time management
• Attention to detail
• Problem-solving mindset
• Professional attitude and teamwork

Language Requirements

• Good written and spoken English
• Additional languages may be an advantage depending on the company

Other Requirements

• Ability to work independently
• Able to meet deadlines
• Good record-keeping and confidentiality awareness
• Sometimes requires own transport or willingness to travel local

Responsibility

An Admin Executive is responsible for supporting the daily administrative operations of a company or department. The job scope usually includes a mix of office management, coordination, documentation, and communication tasks.

Typical responsibilities include:

• Managing office operations and administrative procedures
• Handling correspondence, emails, phone calls, and scheduling
• Preparing reports, letters, and presentations
• Maintaining filing systems and company records
• Coordinating meetings, travel arrangements, and appointments
• Assisting HR or finance with basic administrative tasks
• Monitoring office supplies and vendor coordination
• Supporting management with clerical and operational tasks
• Ensuring smooth workflow between departments

Benefits

• EPF
• SOCSO
• Annual Leave
• Allowance Provided