Admin Executive

RESPUBLICA ADVISORY Sdn Bhd; Kuala Lumpur; On-site; MYR 28,000 - 47,000; Full time

Benefits offered by this job

Annual Leave

Medical and Hospitalisation Leave

EPF

SOCSO

EIS

Annual Bonus

Training Provided

5 Working Days

Company Trip

Medical Insurance

Job summary

RESPUBLICA ADVISORY Sdn Bhd is seeking an organised Office Administrator to support the day‑to‑day administration of the office in Kuala Lumpur. You will work closely with internal teams, clients, and vendors to ensure efficient operations and professional handling of administrative tasks.

The role emphasizes attention to detail, the ability to manage multiple tasks, and strong communication. Fresh graduates with strong organisational skills are encouraged to apply, with a friendly team

Qualifications

• SPM or Diploma in Business Administration or related field.
• Strong organisational and coordination skills.
• Excellent written and spoken English and Mandarin.
• Proficient with Microsoft Word and Excel.
• Ability to manage multiple tasks and deadlines.
• Attention to detail and dependable with good interpersonal skills.

Responsibilities

• Manage day-to-day office administration and general tasks.
• Compile, check, and process employee claims and documents.
• Prepare and maintain reports, proposals, and records.
• Coordinate courier services and external communications.
• Monitor office supplies and procurement; liaise with vendors.
• Assist with travel bookings and logistics for staff.
• Oversee facilities and coordinate maintenance with vendors.
• Provide ad‑hoc administrative support to managers and teams.

Skills

Organisational skills

Coordination

Communication skills

Independent work

Education

SPM or Diploma in Business Administration

Tools

Microsoft Word

Microsoft Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Education: Minimum SPM or Diploma in Business Administration, Management, or a related discipline.

Experience: Prior experience in office administration, office coordination, administrative support, or a similar role is preferred. Fresh graduates with strong organisational and communication skills are encouraged to apply.

Language Proficiency: Good command of written and spoken English and Mandarin.

Technical Proficiency: Computer literate with good working knowledge of Microsoft Office, particularly Microsoft Word and Excel.

Administrative Skills: Strong organisational and coordination skills with the ability to manage multiple administrative tasks and deadlines effectively.

Core Competencies: High attention to detail, responsible and dependable, with good communication and interpersonal skills. Able to work independently with minimal supervision and collaborate effectively with internal and external stakeholders.

Requirements

• Education: Minimum SPM or Diploma in Business Administration, Management, or a related discipline.
• Experience: Prior experience in office administration, office coordination, administrative support, or a similar role is preferred. Fresh graduates with strong organisational and communication skills are encouraged to apply.
• Language Proficiency: Good command of written and spoken English and Mandarin.
• Technical Proficiency: Computer literate with good working knowledge of Microsoft Office, particularly Microsoft Word and Excel.
• Administrative Skills: Strong organisational and coordination skills with the ability to manage multiple administrative tasks and deadlines effectively.
• Core Competencies: High attention to detail, responsible and dependable, with good communication and interpersonal skills. Able to work independently with minimal supervision and collaborate effectively with internal and external stakeholders.

Responsibility

Role Description

We are seeking an organised and detail-oriented Office Administrator to join our team. This role is responsible for supporting the smooth day‑to‑day administration of the office. The successful candidate will work closely with internal teams, clients, vendors, and external parties to ensure administrative matters are handled efficiently and professionally.

Key Responsibilities

• Office Administration & Coordination: Manage day-to-day office administration, correspondence, and general administrative matters to ensure smooth office operations.
• Claims & Administrative Processing: Compile, check, record, and process employee claims and supporting documents, ensuring accurate documentation and timely submission.
• Document & Records Management: Prepare, compile, print, bind, file, and maintain reports, proposals, working papers, and other company documents in an organised and systematic manner.
• Courier & External Coordination: Coordinate routine courier arrangements and delivery of documents to clients, company secretaries, vendors, and other external parties.
• Office Supplies & Procurement: Monitor inventory and manage the ordering and replenishment of stationery, pantry supplies, food, drinks, name cards, and other office essentials. Liaise with suppliers where required.
• Travel & Logistics Support: Coordinate flight ticket bookings, travel insurance, and other travel or logistics arrangements for employees and management as required.
• Facilities & Office Maintenance: Monitor the upkeep of office facilities, equipment, and common areas, and coordinate with relevant vendors for maintenance and repair matters.
• Administrative Support & Ad-hoc Projects: Provide administrative support to managers and employees and assist with company activities, meetings, logistics arrangements, and other ad‑hoc assignments as required.

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Annual Bonus
• Training Provided
• 5 Working Days
• Company Trip
• Medical Insurance