Admin Executive

Synergy Staffing; Shah Alam; On-site; MYR 25,000 - 36,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

EIS

Job summary

Synergy Staffing in Malaysia is seeking an entry-level Administrative Assistant based in Shah Alam. You will perform general clerical tasks, support data entry, and assist with scheduling and document preparation.

The role requires a high school diploma, 1-2 years' office experience, and proficiency in Word and Excel. Strong communication in English and Bahasa Malaysia and a proactive attitude are essential for teamwork.

You will join a supportive environment with standard benefits.

Qualifications

• High school diploma or equivalent (SPM/'O' Level) is required for this entry-level position.
• A minimum of 1-2 years of prior administrative or clerical experience is necessary.
• Proficiency in basic computer operations and standard office software is essential.
• Demonstrated ability to use Microsoft Word for document creation and editing.
• Competency in Microsoft Excel for data entry, basic calculations, and simple spreadsheet management.
• Strong verbal and written communication skills in both English and Bahasa Malaysia.
• Ability to manage multiple tasks and prioritize workload effectively in a fast-paced environment.
• Excellent organizational skills and attention to detail to ensure accuracy in all administrative tasks.
• A proactive and helpful attitude, with a willingness to learn and support the team.
• Familiarity with general office procedures, such as filing, answering phones, and managing correspondence.

Responsibilities

• Provide general administrative support, including answering phones, managing mail, and directing inquiries to the appropriate personnel.
• Assist with data entry and maintain accurate records in company databases and filing systems.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Prepare and format documents, reports, and presentations using Microsoft Word and Excel.
• Manage office supplies inventory and place orders as needed to ensure adequate stock levels.
• Support the HR department with onboarding processes, including preparing new hire documentation and coordinating orientation schedules.
• Handle basic customer service inquiries via phone and email, providing information and resolving issues as appropriate.

Skills

Administrative experience

Microsoft Word

Microsoft Excel

English & Bahasa Malaysia

Strong organizational skills

Communication skills

Education

High school diploma or equivalent (SPM/'O' Level)

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

High school diploma or equivalent (SPM/'O' Level) is required for this entry-level position.

A minimum of 1-2 years of prior administrative or clerical experience is necessary.

Proficiency in basic computer operations and standard office software is essential.

Demonstrated ability to use Microsoft Word for document creation and editing.

Competency in Microsoft Excel for data entry, basic calculations, and simple spreadsheet management.

Strong verbal and written communication skills in both English and Bahasa Malaysia.

Ability to manage multiple tasks and prioritize workload effectively in a fast-paced environment.

Excellent organizational skills and attention to detail to ensure accuracy in all administrative tasks.

A proactive and helpful attitude, with a willingness to learn and support the team.

Familiarity with general office procedures, such as filing, answering phones, and managing correspondence.

Requirements

• High school diploma or equivalent (SPM/'O' Level) is required for this entry-level position.
• A minimum of 1-2 years of prior administrative or clerical experience is necessary.
• Proficiency in basic computer operations and standard office software is essential.
• Demonstrated ability to use Microsoft Word for document creation and editing.
• Competency in Microsoft Excel for data entry, basic calculations, and simple spreadsheet management.
• Strong verbal and written communication skills in both English and Bahasa Malaysia.
• Ability to manage multiple tasks and prioritize workload effectively in a fast-paced environment.
• Excellent organizational skills and attention to detail to ensure accuracy in all administrative tasks.
• A proactive and helpful attitude, with a willingness to learn and support the team.
• Familiarity with general office procedures, such as filing, answering phones, and managing correspondence.

Responsibilities

• Provide general administrative support, including answering phones, managing mail, and directing inquiries to the appropriate personnel.
• Assist with data entry and maintain accurate records in company databases and filing systems.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Prepare and format documents, reports, and presentations using Microsoft Word and Excel.
• Manage office supplies inventory and place orders as needed to ensure adequate stock levels.
• Support the HR department with onboarding processes, including preparing new hire documentation and coordinating orientation schedules.
• Handle basic customer service inquiries via phone and email, providing information and resolving issues as appropriate.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• EIS