Admin Executive (Open for Fresh Graduate)

Hebe Beauty Style Sdn Bhd; Petaling Jaya; On-site; MYR 28,000 - 42,000; Full time

Job summary

Hebe Beauty Style Sdn Bhd in Malaysia is seeking an Admin Executive (Open for Fresh Graduate) to support daily office administration and facilities management.

The role covers procurement, vendor liaison, travel arrangements, onboarding/offboarding, asset management, and HR operations support, with English and Mandarin proficiency required.

Qualifications

• 0–2 years of experience in office administration, facilities management, or related functions.
• Diploma or Bachelor's Degree in Business Administration, Management, or related field.
• Strong organizational skills with attention to detail and time management.
• Able to multitask, prioritize workload, and work independently in a fast-paced environment.
• Strong communication and interpersonal skills with internal stakeholders and external vendors.
• Proficient in English and Mandarin (spoken and written).

Responsibilities

• Manage daily office administration operations, ensuring a smooth and efficient workplace environment.
• Oversee office facilities, including maintenance, utilities, phone lines, courier services, security, cleaning services, and upkeep.
• Manage office assets and equipment, including tracking, maintenance, allocation, and disposal.
• Coordinate office renovation, relocation, and improvement projects.
• Handle procurement of office supplies, IT equipment, and other operational needs.
• Liaise with vendors and service providers to ensure timely delivery and quality service.
• Manage vendor relationships and support contract/service arrangements.
• Coordinate business travel arrangements, including flights, accommodation, and related logistics.
• Manage HQ & BA uniform issuance and inventory tracking.
• Coordinate name card requests and issuance.
• Support employee onboarding and offboarding processes, including preparation and management of company assets, tools, and equipment.
• Assist with employee accommodation management and related arrangements.
• Support employee welfare activities, company events, and engagement initiatives.
• Work closely with HRBPs to support HR operations and employee-related initiatives.
• Drive continuous improvement of administrative processes and workflows.
• Prepare reports and documentation related to office operations when required.
• Perform any other tasks or projects assigned by superior or the Company.

Skills

Strong organizational skills

Time management

Multitasking

Communication skills

Interpersonal skills

Education

Diploma or Bachelor's Degree in Business Administration/Management/related field

Job description

Admin Executive (Open for Fresh Graduate)

Manage daily office administration operations, ensuring a smooth and efficient workplace environment.

Oversee office facilities, including office maintenance, utilities, phone lines, courier services, security, cleaning services, and general office upkeep.

Manage office assets and equipment, including tracking, maintenance, allocation, and disposal when required.

Coordinate office renovation, relocation, and improvement projects.

Handle procurement of office supplies, IT equipment, and other operational needs.

Liaise with vendors and service providers to ensure timely delivery and quality service.

Manage vendor relationships and support contract/service arrangements.

Travel & Employee Support

Coordinate business travel arrangements, including flights, accommodation, and related logistics.

Manage HQ & Beauty Advisor (BA) uniform issuance and inventory tracking.

Coordinate name card requests and issuance.

Support employee onboarding and offboarding processes, including preparation and management of company assets, tools, and equipment.

Assist with employee accommodation management and related arrangements.

Employee Engagement & HR Operations Support

Support employee welfare activities, company events, and engagement initiatives.

Work closely with HRBPs to support HR operations and employee-related initiatives.

Drive continuous improvement of administrative processes and workflows.

Prepare reports and documentation related to office operations when required.

Perform any other tasks or projects assigned by superior or the Company.

Job Requirements

0-2 years of experience in office administration, facilities management, or related functions.

Diploma or Bachelor’s Degree in Business Administration, Management, or any related field.

Strong organizational skills with excellent attention to detail and time management abilities.

Ability to multitask, prioritize workload, and work independently in a fast-paced environment.

Strong communication and interpersonal skills with the ability to liaise with internal stakeholders and external vendors.

Proficient in English and Mandarin to effectively communicate with our diverse client base and stakeholders (spoken and written).