Admin Executive

CSW AUTO PARTS SDN BHD; Kepong; On-site; MYR 24,000 - 36,000; Full time

Job summary

CSW Auto Parts Sdn Bhd in Malaysia seeks an Admin Executive to support the Accounts Department with filing, document control, and routine administrative tasks.

You will maintain accurate records, prepare and process invoices and vouchers, ensure confidentiality, and liaise with internal teams to gather documents.

Qualifications

• Diploma or equivalent qualification in Business Administration, Office Management, Accounting, or related field.
• Minimum 1 year of administrative experience; experience in Accounts is an advantage.
• Proficient in Microsoft Office applications, Word and Excel.

Responsibilities

• Handle and maintain filing of accounting and administrative documents in physical and electronic formats.
• Organize, sort, and archive invoices, payment vouchers, receipts, statements, and other financial records.
• Prepare, scan, photocopy, print, and distribute documents as required.
• Maintain proper document records and ensure files are labelled and retrievable.
• Assist in preparing and compiling accounting documents for internal use, auditors, and regulatory submissions.
• Perform data entry and update records in the accounting or document management system.
• Verify that supporting documents are complete before filing or submission.
• Liaise with internal departments to obtain required documents and information.
• Maintain confidentiality of company financial records and information.
• Perform general administrative duties and any other tasks assigned by the Accounts Manager or Management.

Skills

Organizational skills

Attention to detail

Independent work

Education

Diploma in Business Administration / Office Management / Accounting

Tools

Microsoft Office

Job description

Join a thriving team at CSW Auto Parts, where innovation meets excellence in distribution. We’re dedicated to fostering a collaborative environment that empowers every team member to succeed.

The Admin Executive is responsible for providing administrative support to the Accounts Department by managing documentation, maintaining filing systems, and ensuring accurate record keeping. The role supports the department's daily operations through efficient document control and administrative coordination.

Key Responsibilities:

Handle and maintain filing of accounting and administrative documents in both physical and electronic formats.

Organize, sort, and archive invoices, payment vouchers, receipts, statements, and other financial records.

Prepare, scan, photocopy, print, and distribute documents as required.

Maintain proper document records and ensure all files are accurately labelled and easily retrievable.

Assist in preparing and compiling accounting documents for internal use, auditors, and regulatory submissions.

Perform data entry and update records in the company's accounting or document management system.

Verify that supporting documents are complete before filing or submission.

Liaise with internal departments to obtain required documents and information.

Maintain confidentiality of company financial records and information.

Perform general administrative duties and any other tasks assigned by the Accounts Manager or Management.

Job Requirements:

Diploma or equivalent qualification in Business Administration, Office Management, Accounting, or a related field.

Minimum 1 year of administrative experience; experience in an Accounts Department is an advantage.

Proficient in Microsoft Office applications, Word and Excel.

Strong organizational and document management skills.

Detail-oriented with good accuracy in handling records and paperwork.

Able to work independently, prioritize tasks, and meet deadlines.

Responsible, trustworthy, and able to maintain confidentiality.