Project Admin/Document Controller

VC Engineering Sdn Bhd; Selangor; On-site; MYR 40,000 - 65,000; Full time

Job summary

VC Engineering Sdn. Bhd. seeks a highly organised Project Admin/Document Controller to join our Klang Valley project. You will manage project records, ensuring accuracy, security, and easy access for cross-functional teams.

You will develop and implement robust document control processes, catalog documents, and maintain a user-friendly DMS. The role requires 3+ years in document control, strong attention to detail, and effective communication with technical and non-technical stakeholders.

Qualifications

• Minimum 3 years of experience in a document control or records management role.
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Proficient in using document management software and Microsoft Office applications.
• Excellent communication and interpersonal skills with stakeholders.
• Proactive mindset and commitment to continuous improvement.
• Familiarity with industry regulations and standards related to document control.
• Working Day from Monday to Friday, and Saturday Half Day.

Responsibilities

• Develop and implement robust document control processes and procedures.
• Cataloguing, indexing, and filing documents in electronic and physical formats.
• Ensure accuracy, completeness, and security of all company records.
• Support retrieval and distribution of documents as needed.
• Maintain a user-friendly document management system for efficient information sharing.
• Collaborate with cross-functional teams to address document control requirements.
• Stay up-to-date with industry best practices and drive continuous improvements.

Skills

Attention to detail

Organizational skills

Communication

Multitasking

Tools

Document management software

Microsoft Office

Job description

About the role

We are seeking a highly organised and detail-oriented Project Admin/Document Controller to join our team at our Klang Valley project. In this role, you will be responsible for ensuring the effective management, accuracy, and accessibility of project records and documentation. This is an excellent opportunity for a proactive individual with strong administrative skills and a keen interest in project administration and document control to contribute to our project’s success.

What you’ll be doing

• Developing and implementing robust document control processes and procedures
• Cataloguing, indexing, and filing documents in both electronic and physical formats
• Ensuring the accuracy, completeness, and security of all company records
• Providing support in the retrieval and distribution of documents as needed
• Maintaining a user-friendly document management system to facilitate efficient information sharing
• Collaborating with cross-functional teams to identify and address document control requirements
• Staying up-to-date with industry best practices and implementing continuous improvements

What we’re looking for

• Minimum 3 years of experience in a document control or records management role, preferably in the engineering or construction industry
• Strong organisational and attention to detail skills with the ability to manage multiple tasks and priorities effectively
• Proficient in using document management software and Microsoft Office applications
• Excellent communication and interpersonal skills to work effectively with both technical and non-technical stakeholders
• A proactive and solution-oriented mindset with a commitment to continuous improvement
• Familiarity with relevant industry regulations and standards related to document control
• Working Day from Monday to Friday, and Saturday Half Day .

VC Engineering Sdn. Bhd. provides total engineering and solutions from Engineering, Procurement, Construction & Commissioning, Qualification & Validation (EPCQV) services for Clean Room, Industrial Mechanical & Electrical (M & E) and Industrial Process Utilities. We have technical resources combining process utilities, mechanical and electrical engineering, management, construction, commissioning, qualification & Validation expertise.

VC Engineering Sdn. Bhd. provides total engineering and solutions from Engineering, Procurement, Construction & Commissioning, Qualification & Validation (EPCQV) services for Clean Room, Industrial Mechanical & Electrical (M & E) and Industrial Process Utilities. We have technical resources combining process utilities, mechanical and electrical engineering, management, construction, commissioning, qualification & Validation expertise.