ADMIN CUM SHIPPING EXECUTIVE

JIN WEI (M) SDN. BHD.; Petaling Jaya; On-site; MYR 28,000 - 39,000; Full time

Job summary

JIN WEI (M) SDN. BHD. is seeking an Admin cum Shipping Executive in Malaysia to coordinate daily shipments and handle administrative duties.

You will liaise with transporters, customers and suppliers, prepare shipping documents, monitor vessel schedules and coordinate with warehouse teams. The role requires at least a diploma or SPM and 2–3 years in administration/shipping, with strong English and Bahasa Malaysia communication.

Qualifications

• Minimum SPM/Diploma or equivalent.
• Preferably 2–3 years of working experience in administration and shipping.
• Familiar with Microsoft Office (Word, Excel and Outlook).
• Good communication and coordination skills.
• Able to work independently and responsibly.
• Well-organized, details-oriented and able to meet deadlines.
• Able to communicate in English and Bahasa Malaysia; Mandarin is an advantage.

Responsibilities

• Arrange and coordinate daily shipment and deliveries.
• Liaise with transporters, shipping agents, suppliers and customers.
• Prepare shipping documents, including Commercial Invoices, Delivery Orders and Packing Lists.
• Follow up on vessel schedules, loading arrangements and shipment status.
• Coordinate with warehouse and operations teams.
• Ensure all shipping documents are accurate and submitted on time.
• Handle export documentation when required.
• Handle daily general administrative work.
• Answer phone calls, emails and enquiries.
• Prepare and update daily and monthly shipping reports.

Skills

Shipping coordination

Administrative support

Communication

Education

SPM / Diploma or equivalent

Tools

Microsoft Office

Job description

An Admin cum Shipping Executive role combining shipping and logistics coordination with administrative support. The position involves arranging and coordinating shipments, liaising with transporters and customers, preparing shipping documentation, and handling general office administration.

Key responsibilities

Arrange and coordinate daily shipment and deliveries

Liaise with transporters, shipping agents, suppliers and customers

Prepare shipping documents, including Commercial Invoices, Delivery Orders and Packing Lists

Follow up on vessel schedules, loading arrangements and shipment status

Coordinate with warehouse and operations teams

Ensure all shipping documents are accurate and submitted on time

Handle export documentation when required

Handle daily general administrative work

Answer phone calls, emails and enquiries

Prepare and update daily and monthly shipping reports

About you

Minimum SPM/Diploma or equivalent

Preferably 2-3 years of working experience in administration and shipping

Familiar with Microsoft Office (Word, Excel and Outlook)

Good communication and coordination skills

Able to work independently and responsibly

Well-organized, details-oriented and able to meet deadlines

Able to communicate in English and Bahasa Malaysia; Mandarin is an advantage

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Shipping Executive?
• Which of the following types of qualifications do you have?
• Do you have Shipping Documentation experience?