Shipping & Admin Assistant

Additive Asia Sdn Bhd; Sungai Buloh; On-site; MYR 20,000 - 31,000; Full time

Job summary

Additive Asia Sdn Bhd is seeking a Shipping & Admin Assistant to support daily shipping operations and administrative duties for a non-halal food business in Malaysia. You will handle documentation, coordinate with suppliers and shipping agents, and keep records up to date.

Ideal candidates have a diploma or equivalent, can communicate in Mandarin, and are proficient with Excel and Word. This role requires attention to detail, reliability, and a willingness to learn in a fast-paced environment.

Qualifications

• Minimum SPM / Diploma or equivalent.
• Able to communicate in Mandarin/Chinese, as the role requires communication with Chinese-speaking suppliers and business partners.
• Basic knowledge of Microsoft Excel and Word.
• Good attention to detail, especially when checking documents and figures.
• Responsible, organized, and willing to learn.
• Must be comfortable working in a non-halal food industry.

Responsibilities

• Check and verify shipping and import documentation for accuracy and completeness
• Prepare, organize, maintain, and update shipping-related documentation
• Assist in handling daily administrative activities, including issuing invoices, data entry, filing, and maintaining records.
• Assist with basic purchasing tasks and documentation
• Follow up and coordinate with suppliers, shipping agents, and internal departments when required
• Perform other general administrative duties as assigned

Skills

Mandarin

Attention to detail

Organization

Willing to learn

Supplier communication

Education

SPM / Diploma or equivalent

Tools

Excel

Word

Job description

This is a Shipping & Admin Assistant position in the non-halal food industry. You will be responsible for managing shipping documentation, administrative tasks, and coordination with suppliers and shipping agents.

Key responsibilities

• Check and verify shipping and import documentation for accuracy and completeness
• Prepare, organize, maintain, and update shipping-related documentation
• Assist in handling daily administrative activities, including issuing invoices, data entry, filing, and maintaining records.
• Assist with basic purchasing tasks and documentation
• Follow up and coordinate with suppliers, shipping agents, and internal departments when required
• Perform other general administrative duties as assigned

About you

• Minimum SPM / Diploma or equivalent
• Able to communicate in Mandarin/Chinese, as the role requires communication with Chinese-speaking suppliers and business partners
• Basic knowledge of Microsoft Excel and Word
• Good attention to detail, especially when checking documents and figures
• Responsible, organized, and willing to learn
• Must be comfortable working in a non-halal food industry