Project Coordinator cum Personnel Assistant

GOLDEN VALLEY CAPITAL SDN BHD; Petaling Jaya; On-site; MYR 36,000 - 60,000; Full time

Job summary

GOLDEN VALLEY CAPITAL SDN BHD in Malaysia seeks an organized Project Administrative Coordinator to support project managers by following up with parties, coordinating meetings and site visits, and maintaining project documentation for construction and property development initiatives.

You will handle calendars, travel arrangements, progress reports, and communications with consultants, contractors and internal teams.

Qualifications

• Diploma or degree in Business Administration, Construction Management, Project Management or related field.
• Experience in administrative support or project coordination preferred.
• Proficient in English, Mandarin and Bahasa Malaysia.
• MS Office proficiency (Word, Excel, PowerPoint).
• Strong organizational and communication skills.

Responsibilities

• Follow up with responsible parties to obtain updates and highlight delays or issues to the Project Manager.
• Coordinate project meetings, site visits and communications with consultants, contractors, suppliers and internal teams.
• Track project schedules, submissions, approvals and outstanding action items.
• Prepare and maintain project documents, correspondence, meeting minutes and progress records.
• Assist with progress reports and other administrative requirements for the construction project.
• Coordinate document circulation and ensure the latest approved information reaches relevant parties.
• Manage management's calendar, meetings, appointments and travel arrangements.
• Prepare correspondence, reports, presentations and meeting materials.
• Take meeting minutes and follow up on assigned action items.
• Maintain confidential records and handle sensitive information with discretion.
• Liaise with internal teams and external parties on behalf of management when required.

Skills

Coordination

Multitasking

Communication

Mandarin language

English language

Bahasa Malaysia

Education

Diploma or Degree in Business Administration

Construction Management

Project Management

Tools

Microsoft Office Suite

Job description

Follow up with responsible parties to obtain updates and highlight delays or issue to the Project Manager.

Coordinate project meetings, site visits and communications with consultants, contractors, suppliers and internal teams.

Track project schedules, submissions, approvals and outstanding action items.

Prepare and maintain project documents, correspondence, meeting minutes and progress records.

Assist with progress report and other administrative requirements for the construction project.

Coordinate document circulation and ensure the latest approved information reaches the relevant parties.

Manage management's calendar, meetings, appointments and travel arrangements.

Prepare correspondence, reports, presentation and meeting materials.

Take meeting minutes and follow up on assigned action items.

Maintain confidential records and handle sensitive information with discretion.

Liaise with internal teams and external parties on behalf of management when required.

Requirements

Diploma or Degree in Business Administration, Construction Management, Project Management or a related field.

Experience in administrative support, personal assistance or project coordination is preferred.

Good written and spoken English, Mandarin and Bahasa Malaysia. We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers.

Proficient in Microsoft Office, particularly, Word, Excel and Powerpoint.

Strong organizational, communication and follow-up skills.

Able to manage multiple priorities and work with office and site teams

Experience in the construction or property development industry is an advantage